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How to Share Access to Your Gmail Account

Set up an assigned delegate to manage your Gmail on your behalf

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on May 17, 2021 Reviewed by Lisa Mildon Reviewed by Lisa Mildon Southern New Hampshire University Lisa Mildon is a Lifewire writer and an IT professional with 30 years of experience. Her writing has appeared in Geekisphere and other publications. lifewire's editorial guidelines Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail

What to Know

Go to Accounts and Import settings > Grant access to your account > Add another account. Enter delegate's email address and follow steps.Revoke access: Go to Accounts and Import settings. Under Grant access to your account, next to delegate's email, select Delete > OK.Log in as delegate: In your account, select your profile icon. The desired account will have a Delegated label next to it. Select it. By naming another user as a delegate on your Gmail account, you grant them the ability to read, send, and delete emails, as well as manage your contacts. This solution is more convenient and secure than giving a user your password to access your Gmail account. Learn how to assign or revoke delegate access and how to sign in as a delegate.

How to Assign a Delegate to Your Gmail Account

An assigned delegate can access your Gmail account for limited purposes. They can't view or change important account settings. Here's how to name a delegate. No one can serve as an assigned delegate without their own Gmail account. Click the Settings icon in the upper-right corner of the screen. Select See all settings from the menu that appears. Go to the Accounts and Import tab. In the Grant access to your account section, select Add another account. Enter the Gmail email address of the person you want to entrust with the handling of your account in the Email address field, and then select Next Step. Select Send email to grant access. Wait for the recipient to accept the request. The recipient must accept your request before functioning as your email delegate.

How to Revoke Delegate Access to a Gmail Account

To remove a person from the list of delegates who have access to your Gmail account: Select the gear icon. Click See all settings. Go to the Accounts and Import tab. Under Grant access to your account, select delete next to the email address of the delegate from whom you want to revoke access. Select OK. Any delegate who's accessing your Gmail account when you remove that person's delegate status can perform actions until they close their Gmail session. Google may lock a Gmail account that grants delegate status to too many people in different locations.

How to Log In to a Gmail Account as a Delegate

To open a Gmail account to which you've been assigned a delegate: Open your Gmail account, then click your profile icon in the upper-right corner of the Gmail screen. Select the desired account, which will have a "Delegated" label next to it. The owner and any other delegates who have access can read and send mail simultaneously through the delegated Gmail account.

What a Gmail Delegate Can and Can' t Do

An assigned delegate to a Gmail account can perform several actions, including: Read and send emails, including replies. When a delegate sends a message through the account, the original email address is shown as the sender.Delete messages.Access and manage the account's Gmail contacts. Being a delegate doesn't grant full access. They can't: Chat with anyone using Hangouts.Change your Gmail password. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Find Out Who (or What) Is Accessing Your Gmail How to Create a Gmail Alias How to Access Free Windows Mail in Gmail How to Add A Picture To Your Gmail Profile How to Export Emails From Outlook How to Fix It When You're Locked Out of Your Gmail Account How to Recover a Forgotten Gmail Password How to Create and Delete User Accounts in Windows 10 How to Run a Google Security Checkup How to Forget an Instagram Account on Your Computer or Phone How to Use Safety Check on iPhone How to Change Your Gmail Signature How to Permanently Delete Your Yahoo Mail Account The Easy Way to Switch Between Gmail Accounts in Your Browser How to Use Gmail: Get Started With Your New Account How to Remove a Gmail Account From Your Android Device Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies