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How to Create an Email Signature in Outlook

Let people know who you are and how to reach you

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 5, 2021 Reviewed by Ryan Perian Reviewed by Ryan Perian Western Governors University Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Select File > Options > Mail (under Outlook Options) > Signatures (under Compose messages).Select the account you want to use under Signatures and Stationery, then select New. Enter your signature and other relevant info.Select OK, then select OK again in the Outlook Options dialog box. This article explains how you can create a customized signature in Outlook and apply it to every email you send. Instructions apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

Create an Email Signature in Outlook

An email signature in Outlook can include your name, title, social media links, other contact information, and even elaborate special signatures. Open Outlook. In the ribbon, select File. In the left rail, select Options. Lifewire In the Outlook Options dialog box, select Mail. In the Compose messages section, select Signatures. Lifewire In the Signatures and Stationery dialog box, if Outlook is set up with multiple email accounts, under Choose default signature, use the Email account dropdown menu to select the correct account. Under Select signature to edit, select New. Lifewire In the New Signature dialog box, type a name for your email signature. Select OK. Lifewire In the Signatures and Stationery dialog box, in the Edit signature field, type your signature. Select OK. Lifewire In the Outlook Options dialog box, select OK. Now, each time you start a new email, the signature will automatically appear. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Set up Your Hotmail Signature in Outlook.com How to Change the Email Signature in Outlook for iOS How to Set up an Email Signature in GoDaddy Webmail How to Add an Image to Your Gmail Signature How to Use an Image for an Outlook Signature How to Forward an Email as an Attachment in Outlook How to Use a Special Signature for Replies and Forwards in Outlook How to Export Emails From Outlook How to Remove the Email Signature From Gmail How to Recall an Email in Outlook Using Rich HTML in an Outlook.com Signature How to Set the Default Account in Outlook How to Fix Outlook Search When It's Not Working How to Purge Deleted Outlook Email How to Insert an Image Into Your Outlook for Mac Signature How to Clear the Outlook Cache Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies