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How to Tweak When Outlook Sends and Receives Emails

Have Outlook check for new mail periodically and on your schedule

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on December 16, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Go to Send/Receive > Send/Receive Groups > Define Send/Receive Groups > All Accounts.Next, select Schedule an automatic send/receive every and enter a number.Select accounts: Edit > Include the selected account in this group > OK > Accounts > select account > Include the selected account. This article explains how to adjust when Outlook sends and receives emails. Instructions apply to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

Make Outlook Send and Receive Periodically and at Startup

If you want to limit how often you check your mail or if you wish to manage your inbox more efficiently, set Outlook to check for new mail every few minutes or every few hours. You can even pick which email accounts to check and when to check them. Having Outlook check for new mail periodically means mail for included accounts is also retrieved immediately after Outlook starts. Set up Outlook to look for and retrieve new messages automatically on a schedule. Select the Outlook Inbox and go to the Send / Receive tab. In the Send & Receive group, select Send/Receive Groups. Select Define Send/Receive Groups. In the Send/Receive Groups dialog box, highlight All Accounts. Select the Schedule an automatic send/receive every check box. Enter the desired interval for automatic mail retrieval. IMAP and Exchange server inboxes and other folders may update immediately as new messages arrive regardless of the interval. Select Close.

Choose the Accounts Included in Periodic Outlook Mail Checking

Select the accounts included in periodic, automatic mail checking. In the Send/Receive Groups dialog box, highlight All Accounts. Select Edit. To add an account to automatic checking, choose the account and select the Include the selected account in this group checkbox. Select OK. To set up a new mail checking group that downloads and sends mail for individual accounts on a different schedule, select New. In the Send/Receive Group Name dialog box, enter a name for the sending and receiving schedule, then select OK. In the Send/Receive Settings dialog box, go to the Accounts pane and select the account you want to include in the schedule. Select the Include the selected account in this group check box. Under Receive mail items, select Use the custom behavior defined below. Or, select Download complete items including attachments for subscribed folders. In the Account Options and Folder Options sections, choose which items to send, receive, and download. Repeat steps 7, 8, and 9 for each account you want to add to the schedule. Select OK. In the Send/Receive Groups dialog box, highlight the new send/receive group you created. Select the Schedule an automatic send/receive every check box and choose the desired mail checking interval. Select Close when you're finished. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Download Only the Headers for Large Messages in Outlook How to Forward an Email as an Attachment in Outlook How to Export Emails From Outlook How to Set the Default Account in Outlook How to Purge Deleted Outlook Email How to Fix It When Outlook Spell Check Is Not Working How to Recall an Email in Outlook How to Postpone an Email in Outlook for iOS How to Fix Outlook Search When It's Not Working How to Access Yahoo Mail With Outlook Changing Outlook So It Sends Mail Right Away How to Fix It When Outlook Rules Are Not Working Sort Your Outlook Inbox by Email Account How to Change the Email Sender Name in Microsoft Outlook How to Delay or Schedule an Email in Outlook How to Make Replies to Emails Go to Another Address in Outlook Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies