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How to Set Up One-Click Actions for Email in Outlook.com

Customize and change message and toolbar quick actions

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 6, 2022 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Go to Settings > View all Outlook settings > Mail > Customize Actions and select up to four.Add subjects: Settings > View all Outlook settings > Mail > Customize Actions > Message surface. Here's how to set up, customize, and change Outlook.com's one-click actions. When you hover over an email, the associated buttons will appear so you can easily delete, flag, move, archive, or pin it, or even mark it as read or unread, with just one click.

Create Quick Actions for Emails in Outlook com

To create quick actions in Outlook.com: Go to Settings (gear icon). Scroll down and select View all Outlook settings. In the Settings dialog box, select Mail > Customize Actions. Select the actions you want to display on messages in the message list. Outlook.com supports a maximum of four quick actions. If four actions are selected, clear an action you don't want and choose another. Select Save. The actions you selected will now appear beside sender names and subject lines in the message list.

Add Quick Actions to the Message Surface

To select the instant actions you want to display when reading a message: Go to Settings > View all Outlook settings. Select Mail > Customize Actions. In the Message surface section, choose the actions you want to see when you select a message. Select Save. Your chosen message surface actions will now be in your email messages when you read them.

Add Quick Actions to the Toolbar

To select the options to display when composing a message: Go to Settings > View all Outlook settings. Select Mail > Customize Actions. In the Toolbar section, select the options you want to see on the toolbar at the bottom of the message window. Select Save to save your changes. You'll now see your selections on the toolbar when you're composing a message. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire Using Rich HTML in an Outlook.com Signature How to Forward Windows Live Hotmail to Gmail How to Set up Your Hotmail Signature in Outlook.com How to Specify a Reply-To Address in Outlook.com How to Set Up an Incoming Mail Filter in Windows Live Hotmail How to Change the Default Font and Size in Outlook How to Forward Outlook Mail to Another Email Address How to Mark a Message as Junk in Outlook.com How to Forward an Email as an Attachment in Outlook How to Send Email to Undisclosed Recipients From Gmail How to Set Up an Email Signature on Outlook.com How to Change Email Format to HTML or Plain Text in Outlook How to Change the Default From Address in Outlook.com How to Unblock a Sender in Outlook.com How to Move Hotmail Messages in Outlook.com How to Send a File Attachment With Outlook.com Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies