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How to Set up an Out-Of-Office Vacation Responder in Gmail

Let colleagues know when to expect a reply

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on May 20, 2022 Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail

What to Know

Browser: Select the Gmail Settings gear > See all settings. Open the General tab.Then, in the Vacation responder section, choose Vacation responder on. Enter the dates and message.Gmail app: Tap the Menu icon > Settings. Select an email address and tap Vacation responder. Turn on the toggle. This article explains how to set up an out-of-office vacation response in Gmail on a web browser or using the app. An autoresponder automatically sends a reply to anyone who emails you, letting them know that you're gone and how frequently you'll be checking email (if at all).

Set Up an Out-of-Office Vacation Responder in Gmail

You can set up an out-of-office message to say anything you want, including who to contact in your absence. Follow these steps to create an automatic out-of-office email response in a web browser: Select the Settings gear in the upper-right corner of Gmail. Select See all settings. Select the General tab. In the Vacation responder section, select Vacation responder on. Enter a subject (such as "Out of office through the 24th") and message body text. Your message should include when you'll be out, the date you'll be back in the office, who to contact in your absence (along with their contact information), and whether or not you'll be checking email while you're gone. Lifewire In the First day field, select the first date of your absence. Select Last day and specify the last date you'll be out of the office. Lifewire If you only want to send automatic replies to people in your address book, select Only send a response to people in my Contacts. Lifewire At the bottom of the screen, select Save Changes.

Exclude Messages from the Gmail Auto-Responder

You can prevent Gmail from sending automatic replies to certain messages by setting up filters that delete (and optionally forward) these messages. If you access Gmail within 30 days, you can recover these messages from the Trash folder.

Set Up an Out-of-Office Vacation Responder in Gmail Mobile

You can also create an out-of-office autoresponder with Gmail mobile: Open the Gmail app. In the Search bar, tap the Menu icon (three horizontal stacked lines) and select Settings. On the Settings screen, select your email address from the list. In the General section, tap Vacation responder. Toggle Vacation responder to On. Use the First day dropdown menu to select the first day you'll be out of the office. Use the Last day dropdown menu to select the last day you'll be out of the office. In the Subject field, type an appropriate subject. In the Message field, type your out-of-office message. If you only want to send automatic replies to people in your address book, select Send only to my Contacts. At the top of the screen, select Done. Changes you make in Gmail mobile will be reflected in desktop Gmail, and vice-versa. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire Setting Up a Vacation Reply in Windows Live Hotmail 10 Best Free Email Accounts for 2022 Out of Office Auto-Reply in Outlook for Mac How to Schedule an Email in Gmail How to Retrieve Archived Emails in Gmail How to Add Members to a Distribution List in Outlook How to Send Email to Undisclosed Recipients From Gmail How to Use Gmail's Confidential Mode How to Recover Missing Emails in Gmail How to Pick Recipients From Your Address Book in Gmail How to Go to the Next or Previous Message in Gmail How to Open Your Outlook.com Address Book How to View the Source of a Message in Gmail How to Auto Reply in Gmail How to Migrate Yahoo Mail and Contacts to Gmail How to Export Your Gmail Contacts Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies