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How to Save and Use Messages as Templates in Apple Mail

A handy email template trick for Mac users

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on May 30, 2022 Reviewed by Jerrick Leger Reviewed by Jerrick Leger Jerrick Leger is a CompTIA-certified IT Specialist with more than 10 years' experience in technical support and IT fields. He is also a systems administrator for an IT firm in Texas serving small businesses. lifewire's editorial guidelines Tweet Share Email Tweet Share Email Email Yahoo! Mail Gmail

What to Know

In Mail, select Mailbox > New Mailbox. Choose a location > in the Name field, type Template.Create a new Mail message and include anything you want in the template. Save. Open Draft mailbox. Drag template to Template folder. To use, select the template > Send Again and edit. This article explains how to save an email template in Apple Mail and use it for new messages on Mac OS X Lion (10.7) and later.

How to Save Emails as Templates in Apple Mail

You don't need to reinvent a standard email every time you send one out. Although Apple Mail does not have a dedicated feature for message templates, you can use drafts and repurposing of other commands to keep your email at its most efficient. Here's how. Open the Mail application on your Mac. Click Mailbox in the menu bar and select New Mailbox from the menu that appears. Select a Location for the mailbox and type "Template" into the Name field. Click OK to create the mailbox. You can name the new inbox whatever you want. Create a new message by clicking the New Message button, selecting New Message from the File menu, or pressing Command+N on your keyboard. Edit the message to contain anything you want in the template. You can edit and save the subject and the message contents, along with the recipients and the message priority. As you work, Apple Mail saves your message in the Drafts mailbox. Close the message window and select Save if you receive a prompt. Open the Drafts mailbox. Move the message you just saved from the Drafts mailbox to the Template mailbox by clicking on it and dragging to the destination. The Template folder may appear under the On My Mac folder group. You can also use any message you previously sent as a template by copying it to your Template mailbox. To edit a template, create a new message using it, make the desired changes, and then save the edited message as a template while deleting the old template.

How to Use an Email Template in Apple Mail

To use a message template in Apple Mail to create a new message: Open the Template mailbox containing the desired message template. Highlight the template you want to use for the new message. Select Send Again from the Message menu to open the template in a new window. The keyboard shortcut is Command+Shift+D. Edit and send the message. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Continue a Draft in Outlook Mail on the Web How to Resend a Message in macOS X Mail Create and Use Email Templates in Outlook How to Set up and Use Email Templates in Gmail How to Save an Outlook Email as a PDF How to Import Outlook Contacts Into Apple Mail How to Use Google Sheets How to Plan and Create WordPerfect Templates AIT File (What It is and How to Open One) How to Send a Message Quickly in Apple Mail How to View the Source of a Message in Apple Mail How to Send a Message From a Different Account in OS X Mail How to Use Text Formatting and Images in Apple Mail Signatures Learn to Use Tables and Lists in Apple Mail How to Show Message Sizes in Apple Mail How to Delay or Schedule an Email in Outlook Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies