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How to Use Rich HTML in an Outlook.com Signature

You don't have to have a boring signature in Outlook

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on June 11, 2022 Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Go to Settings > View all Outlook settings > Mail > Compose and Reply. Enter the text for your signature.Use Formatting tools to change fonts, add a font color, align paragraphs, insert links, and add images.Manually add a signature: Place the cursor where you want the signature; select More (three dots) > Insert signature. This article explains how to set up a signature using rich HTML in Outlook.com. In Outlook.com, emails and signatures automatically use rich HTML formatting.

Set up a Signature Using Rich HTML in Outlook com

You don't have to know any HTML code to set up a signature using rich HTML in Outlook.com. To create a signature that's added to your outgoing email messages: Go to Settings (the gear icon). Select View all Outlook settings. In the Settings dialog box, select Mail. Select Compose and reply. In the Email signature text box, enter the text for your signature. Use the tools on the Formatting toolbar to change fonts, add a font color, align paragraphs, insert links, and add images. To add the signature to every new email message, select the Automatically include my signature on new messages that I compose check box (recommended). To add the signature to messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box. If you chose to not automatically add the signature to new messages, you can manually add a signature to a message before you send it. Select Save, then close the Settings dialog box. To test your new signature, select New message. Your new signature appears in the message if you chose to automatically add signatures to new messages.

Manually Add a Signature to Outlook com Messages

If you set up your Outlook.com signature and choose to not automatically include the signature on new messages that you compose, you can add the signature to specific email messages. To manually add a signature to an email message: Compose a new email message. Place the cursor where you want to insert the signature. At the bottom of the Compose pane, select the three dots ( ... ) and choose Insert signature. Send the message. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Set up Your Hotmail Signature in Outlook.com How to Change the Default Font and Size in Outlook How to Set Up an Email Signature on Outlook.com How to Set up an Email Signature in GoDaddy Webmail How to Add an Image to Your Gmail Signature How to Specify a Reply-To Address in Outlook.com How to Insert an Image Into Your Outlook for Mac Signature How to Forward Outlook Mail to Another Email Address How to Set Up Email Signatures in Mail for Windows 10 How to Set Up an Incoming Mail Filter in Windows Live Hotmail How to Change Email Format to HTML or Plain Text in Outlook How to Forward Windows Live Hotmail to Gmail How to Change the Default From Address in Outlook.com How to Use Text Formatting and Images in Apple Mail Signatures How to Insert a Link Into an Email With Outlook How to Change the Email Signature in Outlook for iOS Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies