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How To Budget Your Money In 4 Simple Steps

Updated: August 13, 2021 This article may contain links from our partners. We may receive a small commission if you make a purchase through a link. Please read our disclosure and how we make money. Everything you need to know to budget your money + A free simple monthly budget worksheet. Let me see if I can read your mind! Every time you think about budgeting your money, you want to bury your head in the sand! Budget spreadsheets and money apps can be boring! But learning how to take care of your finances is one of the most important steps you can take to secure your future! But hey, I am here to the rescue! I could tell you that I was never good with money and found spreadsheets boring too, but the reality is that I love a good spreadsheet template. Especially if it has pretty colors in it. Yes, because, believe it or not, creating a budget template can be fun! And whether you like going straight into a budget sheet or you prefer to work with a budget printable, I've got you covered. But if you want to understand how to use these budget templates, first you need to understand… Table of contents

What is a monthly budget

A monthly budget is a plan to decide how to allocate your income to meet your expenses. This "spending plan" is called a budget. By creating a plan, you can make sure you are on top of your finances and are able to spend on things you enjoy without having to worry about running out of money or going into debt. Normally, when you create a budget, you create a list of your income, expenses, and savings. And decide an amount to allocate to each section of your spendings. Thanks to budgeting, you will be able to see exactly where your money goes and be able to work towards your financial goals.

My monthly budget template and why it s different

You might be wondering: How are you going to help me? To make your life easier, I created a simple budget template for you! You just need to enter your details below, confirm your subscription, and you will be able to either download this free monthly budget template as a printable PDF budget or, if you are an Excel wizard, you can save it as a google sheet! But I have to warn you! I budget a little bit differently than most people! How? I use the intentional budget method! This is a way of budgeting I love because instead of overspending and putting away pennies at the end of the month, you move your money into your savings account as soon as you get your paycheck! Plus, you don't really worry about allocating a specific amount of money to each area of your expenses.

How do you start a budget

The basic concept of a budget is simple: spend less than you make, and you are on the right track! I suppose this is true, but this way of budgeting doesn't necessarily create much financial security. If you have any financial goals or want to start to build your financial freedom, you need to start thinking about your saving goals first. There are different budgeting techniques, and each one has a specific approach to how to handle your money:

The traditional budget

When people think about budgeting, they normally think about the traditional budget method: Allocate an amount of money to each category of your expenses List your income Add up your expenses to make sure you are on budget Calculate the difference Hopefully, you are left with some money at the end of the month, and you can use this for your savings.

The 50 30 20 budget

The 50 30 20 budget is a simplified budgeting system: you break down your expenses into three categories: needs (housing, food, utilities) wants (restaurants, holidays…) savings 50 percent of your income should go towards needs, 30 percent should be spent on wants, and 20 percent will go into savings. The difficulty of this type of budgeting is separating the needs from the wants! For example, vegetables at the grocery store at needs, but an expensive fillet steak or a bag of crisps are wants.

The reverse budget

With the reverse budget system, you set your goals first and decide how much you want to save. It's what people refer to as to PAY YOURSELF FIRST: set aside a specific amount of savings to put towards your goals every time you receive a paycheck, and then spend the rest. To create your reverse budget, you need to first set your financial goals (saving for a house deposit, building an emergency fund…), then decide how much you need to save to reach those goals and what portion you can afford to put away each month.

The system that works for me the intentional budget

My favorite approach to budgeting is a mix between the reverse budget and the traditional budget. It's what I call the INTENTIONAL BUDGET. What does "intentional" mean? done on purpose; deliberate. As much as I love the approach of the reverse budget (set your saving goals and spend the rest), I find it a bit limited because it doesn't really help you understand where your money goes. And tracking my personal expenses is one the best thing I ever did to understand what I needed to save to reach financial freedom! If you want to learn how to budget your money, you need to understand where you are overspending and how you can optimize your habits.

The Intentional Budget how to budget your money with 4 simple steps

These are the 4 simple steps I use for my intentional budget system! Calculate your income Save first (and set your intentions) Figure out where your money goes (track your expenses) Rinse and repeat By following these simple steps, you will have no trouble even if you are not good with money and you'll become a budgeting pro in no time!

Step 1 Calculate your income

The first step to create a monthly budget is to calculate your income. If you have a job and get s steady paycheck, this step is super easy. Just write down your net income after pension contributions and tax payments. Be sure to include any other income you might have from side hustles, part-time work, or any investment. This part might be slightly trickier, f you run your own business and don't have a steady income. The way I do it: Look at last year's income after tax, estimate if your business will grow/stay the same this year, and divide that by 12 to get to an average monthly income. This is the number you need to add at the top of the budget spreadsheet. For example: Salary income: $3,000 Side Hustle Income (Blog): $500 Interests from savings and investments: $0 (still working on this…)

STEP 1

Go to the budget template and add your income here:

Step 2 Save first and set your intentions

This is when you determine the amount you need each month to reach your financial goals. This is the most important step of the intentional budget. You need to think about all your short and long-term goals. Start thinking about what you want to save this year to build your emergency fund, how much you want to put aside each month to save for a house downpayment or for the holiday of your dream, or how much extra money you want to add to your retirement account. In the goals and intentions worksheet, identify the number of years you will need to achieve that goal and how much you want to save towards each line. The worksheet will then calculate how much you need to save every year and then monthly to reach your goal. And now, a very important point:

Set up a monthly automatic withdrawal to a separate savings account

Once you know what your goal is, the best thing to do to pay yourself first is to move the money from your checking account to a savings account. Do not skip this point! If you move your money away, it will be more hustle to spend it during the month! The best way to set this up is to open an online saving account that pays you a higher interest rate (CIT Bank Savings Builder pays a much-higher-than-average interest rate if you deposit at least $100 in it!) and set up an automatic monthly transfer. Set and forget a deposit, and re-evaluate your financial goals every 3 to 6 months.

STEP 2

In the budget template, add the percentage of your income that you want to save. Do not fill in the dollar amount! If you are using the template as a google sheet, the template will automatically calculate the $ amount. Pale yellow cells are calculations, do not enter values there.

Step 3 Figure out where your money goes

This step is as important as paying yourself. By figuring out where your money goes each month, you can improve and manage your finances. Tracking expenses can be quite tedious, and that's why some more simple budgeting systems just set aside a percentage for expenses without going into the details. But I really think you'll benefit incredibly from this step. I know I did! As much as Dan and I have always been good savers, I almost had a heart attack the first time I added up how much we were spending by eating out every month! That's when meal planning and saving money on groceries came to the rescue! Fill in every line of the monthly budget worksheet in the expenses sections.

Expenses categories

Home: mortgage or rent, property taxes, home insurance, home repairs, utilities Food: groceries, restaurants/eating out Health/Medical: health insurance, prescriptions, life insurance, fitness, dentist, private doctor appointments Transportations: car/loan payments, insurance, gas, car repair/maintenance, public transport, parking etc. Debt Payments: these are the minimum repayments you need to meet every month – in the savings sections you can add extra payments that will help you reach your goals faster. Family expenses: education, daycare/babysitting, school supplies, books Entertainment: electronics, hobbies, holidays, subscriptions… Personal care: beauty, clothing Pet care: pet food, pet insurance, grooming, veterinary Others: gifts, donations, and anything else I tried to add as many categories as possible, but you might have some extra expenses that you need to account for. Always remember to budget for unexpected items too, like repair and maintenance for your home or things you might be doing only once or twice a year like going on holiday! The best way to do that is to set aside an amount of money every month under your savings for these big expenses so that when they happen, you are prepared for it!

STEP 3

Add your expenses for each line. The document will calculate for you what % of your income you are spending on each expense. This will help you to figure out if there are areas where you could save more and optimize.

Step 4 Rinse & Repeat

Now that you have filled all your expenses you can see how much is left! Your goal is to increase the amount of savings you can set aside every month. AND REMEMBER… Budgeting is a never-ending process. Your goal is to improve every month and understand where your money goes and how you can reduce your spending. But don't beat yourself too hard. In the first couple of months, you should just learn to categorize your expenditure correctly and think of ways to reduce one or two expenses at the time. If you try to deprive yourself of all areas too quickly, you will be overwhelmed, and the last thing you need to do is to give up too soon! Keep at it, and you'll become a master of your own finances in no time. By using this system Dan and I are now saving over 80% of our income every month! This might seem an impossible target for you, especially if you are just starting or feel you can barely survive on your income. But everyone can improve their finances by learning how to budget! You can find ways to save money (even on a tight budget), earn a bit more on the side, or even make more at your job by learning how to ask for a raise! By attacking your finances from all angles, you will become financially free and stop worrying about money all the time.

My favorite monthly budgeting tools

1 Budget Spreadsheets

Do I need to say much here? This is one of my favorites ways of budgeting and tracking expenses. I love that you can customize each template to make it your own and create automated formulas to show your data in many different ways!

2 Budget Printables

I am not a big fan of paper, but I do understand that you might love printing out a beautiful budget. And by filling out your income and expenses manually, you might get a better understanding of where your money exactly goes and how you can reduce your spending. That's why you can also print my spreadsheet as a PDF.

3 Keep track of your spendings automatically

Some great apps allow you to keep track of your income and your spending automatically. Some of the most popular ones:

Personal Capital

If you are in the US, Personal Capital can hook up all your accounts in one place and will track your net worth and expenses. Personal Capital is 100% free and will categorize all your expenses for you using a tagging system. Plus, it will continue to download new monthly data to give you a running history of your spending. It will really save you a lot of time, as it keeps track of all your incomings and outgoings and will do all the calculations for you. Personal Capital is perfect if you want to centralize all your finances in one place and plan your future with pension savings and investing. You can get started by clicking here.

Mint

A bit like Personal Capital, Mint lets you connect all your bank accounts in one place. It's free and doesn't require any subscription. If you are in the US and have a predictable income (i.e., you have a regular job), Mint is a great alternative to a spreadsheet! It's easy and simple to use, it looks great, and it'll help you to find potential savings along the way. The budgeting features are harder to use if you are a freelancer and don't have a predictable income. But for most people, it's a great automated app!

Wave App

If you are everywhere else in the world, a fantastic free alternative to Personal Capital and Mint is Wave Apps. It's originally created for small businesses, but I love their personal section that helps you keep track of all your income and expenses. You'll be able to easily create new categories, and you can also set goals for each expense to understand automatically how over or under budget you are compared to your goals. This is what I use to keep track of my business expenses!

The reality behind budgeting

I just want to leave you with my final thoughts on budgeting. I never used a budget or track expenses for a long time in my life. It's only when I started to be more mindful and intentional about my spendings that I've been able to understand exactly where my money was going every month and set realistic savings goals. Some people will tell you that you need to know where every penny goes. Others will tell you that as long as you set aside 10%-20% of your income in your savings you shouldn't care about how you spend the rest…

There is truth in all these ways of budgeting you just need to find the way that works for you

Here is what I think: Saving comes first, but if you don't know where your money goes, you will not manage it as best as you can. Sure, you'll set aside enough, but could you do better? Set your financial goals, and invest a few hours every month to understand how you spend your money. Improve at least one area of your expenses every month or so, and when you feel like you have a handle on your finances, you can chill out a bit more, set aside your savings, and spend less time tracking the pennies. And if you want to know what I do: I still track the pennies every month! Because… I LOVE A GOOD SPREADSHEET!

MORE TIPS TO HELP YOU TO FIND OUT HOW TO BUDGET YOUR MONEY

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Your email address will not be published. Required fields are marked * This site uses Akismet to reduce spam. Learn how your comment data is processed. Nikethan says October 9, 2022 Hi Gathering Dreams. I’ve signed up for your emails but am not recived the budget template. Any suggestions? Thanks. Reply Sara @ Gathering Dreams says October 12, 2022 Hi Nikethan,
It looks like the email was sent, but you did not open it? I will send the template again now Reply Linda says September 20, 2022 We’ve just paid off our truck and house! Student loans, UGH. These will be our goals and intentions. I really like the way this budget works and I can see our student loans being paid off quickly. I went to Pinterest to look at budget papers and found your budgeting plan. First one out of the shoot and I like it. Thanks so much. Reply Sara @ Gathering Dreams says October 30, 2022 Wow! that’s great to hear. Thank you so much! Reply Amanda Long says August 24, 2022 This is amazing! Reply Sara @ Gathering Dreams says September 7, 2022 Thank you Reply Kenia Leerdam says October 1, 2021 Where can I find the goals and intention worksheet? Reply Sara @ Gathering Dreams says October 1, 2021 It’s on the second page of the google sheet. It’s not in the PDF version! Reply Nicole says July 20, 2021 Hi can you please send me the budget sheet? I am not seeing how to download it. Thanks so much! Reply Sara @ Gathering Dreams says August 10, 2021 I sent you an email, Nicole! Reply Ana says July 18, 2021 How do I subscribe to get the download link, can’t see it anywhere and I have read the page about five times already. Your budget tips are amazing and it looks like your budget pages are simple and what I’m looking for to start my budgeting to be a little better at saving up. Reply Sara @ Gathering Dreams says July 19, 2021 Hey Ana, Sorry, I had an issue with the email forms for the download. You should be able to subscribe to get the budget now Reply Johanna says May 23, 2021 I can’t find the link to download the budget spreadsheet. What am I missing? Reply Sara @ Gathering Dreams says May 24, 2021 I can see you managed to download it? If you still have problems let me know, Johanna Reply Karen says October 27, 2020 Hello! I love your budget spreadsheet! Do you have the template for goals and intentions? I downloaded the basic budget one but can’t find that particular one.
Thanks! Reply Sara @ Gathering Dreams says October 27, 2020 Hey Karen,
If you open the spreadsheet in Google Drive, you can find it at the bottom, on the second page. Just click on “Goals and Intentions”.
Have a look at the image! I hope it helps and it makes sense!
Reply Patricia says September 4, 2020 Hi, Sara! I’ve just downloaded the template, thanks for sharing it. I’ve learned about 50/30/20 budget and savings first just few years ago, and they’ve helped me a lot, even though I don’t follow them 100%. They’re definitely a work in progress Reply Sara @ Gathering Dreams says September 11, 2020 Hey Patricia, thanks for downloading the budget template! Budgeting is always a work in progress but as long as you start and are mindful of your spending, you’ll be on the right track Reply Patricia says June 12, 2020 Hi, great ideas from budget. I tried to sign up for downloading budget but didn’t work Reply Sara @ Gathering Dreams says June 16, 2020 Thanks Patricia
It looks like you have now received the template but let me know if you had any problems downloading it Reply ABHISHEK says June 6, 2020 Excellent Article On Budget your Money !! Reply Sara @ Gathering Dreams says June 16, 2020 Thanks so much, Abhishek Reply Rohit Sharma says May 7, 2020 Needed this to manage money so desperately. Reply Sara @ Gathering Dreams says May 11, 2020 I hope it’ll be useful! Reply Josh says May 2, 2020 Please send me link of that budget spread sheet thank you Reply Sara @ Gathering Dreams says May 11, 2020 Sent! Reply Adriana says December 28, 2019 I tried to sign up for downloading budget and still haven’t received it can you please help, Reply Sara @ Gathering Dreams says January 5, 2020 I sent you an email with the link Let me know if any problems! Reply Adriaan Agustin Smits says June 9, 2019 Hi there. I’ve signed up for your emails but am unable to download the budget template. Any suggestions? Thanks. Reply Sara @ Gathering Dreams says June 10, 2019 Hey Adriaan,
You should have received my email! If not let me know Reply Liz says May 24, 2019 Hi, I’ve signed up twice now, and still haven’t received the template – I know it says it will come in a different email, but still haven’t got it… would defs love to get started on this. Reply Sara @ Gathering Dreams says May 24, 2019 Hey Liz,
Sorry about that! I’ve just sent you an email with all the links. Hopefully, that’ll work! Otherwise, check your spam folder! Reply Sarah Seitz says April 5, 2019 Hi there. I’ve signed up for your emails but am unable to download the budget template. Any suggestions? Thanks. Reply Sara @ Gathering Dreams says April 5, 2019 Hey Sarah,
Sorry about that! It does happen sometimes! I’ve just sent you an email with the links to download the budget template.
Let me know if you don’t receive it!
Thanks! Reply Michele says March 26, 2019 Eager to start a budget for my family. Reply Sara @ Gathering Dreams says March 31, 2019 Hopefully, my budget template will help, Michele! Reply Ha Vuong says September 29, 2019 Hi Gathering Dreams. I’ve signed up for your emails but am not recived the budget template. Any suggestions? Thanks. Reply Sara @ Gathering Dreams says October 1, 2019 You should have received in now! Let me know if any problems Reply

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