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10 Dos and Don'ts for Technical Presentations

Designing a technical PowerPoint presentation

By Wendy Russell Wendy Russell Writer Brock University Former Lifewire writer Wendy Russell is an experienced teacher specializing in live communications, graphics design, and PowerPoint software. lifewire's editorial guidelines Updated on February 12, 2020 Tweet Share Email Yuri_Arcurs / Getty Images Tweet Share Email MS Office Powerpoint Word Excel Outlook When using PowerPoint or other presentation software for a technical presentation, your primary concerns should be: How technical should this presentation be?Can I make this information clear and concise? A technical presentation is the most difficult type of presentation to make. Your audience may include highly skilled individuals as well as those who are not as familiar with the concepts or terminology. You will need to address both learning styles. Audience analysis is an important skill in itself and should be one of the first items on your presentation checklist.

The Dos

Keep the fonts consistent in both style and size throughout the whole presentation. Use common ​fonts that are available on every computer, such as Arial, Times New Roman, or Calibri. This way, there will not be any surprises if the computer used for the presentation does not have the unusual font you chose installed, and therefore substitutes another font. Include relevant photos and graphics such as simple charts or diagrams. Consider whether the audience can understand the information presented or if you need to simplify the chart/diagram for clarity. Make sure that graphics are of good quality so the information is easily deciphered at the back of the room. Make labels on charts large enough to be read at a distance. Use heightened contrast on your slides. Consider creating the same presentation in two formats — one presentation with dark text on a light background, and a second, duplicate presentation using light text on a dark background. This way, you are ready for either a very dark room or very bright room to present in and can choose the suitable presentation accordingly. Keep the number of slides to a minimum. Present only what is necessary and don't overwhelm the audience with too much information. Technical information is hard enough to digest. Allow time for a question period at the end of your presentation. Know everything about your topic so that you are prepared for any question that arises, even if the question was not covered in the material you presented. Have detailed handouts ready to give out after the presentation. This allows the audience to later reflect on the presentation and the information is ready at hand for any necessary follow-up.

The Don' ts

Don't confuse the audience with disorganized slides so that the purpose of the presentation is not crystal clear. Don't overwhelm your audience with busy slides. Think of that old cliché — "less is more." Don't use small images or small text on your slides. Think about those people at the back of the room. Don't use script type fonts. They are notoriously difficult to read at the best of times, let alone on a screen. Don't use more than three or four related points on each slide. Don't use a fancy background. It may be pretty or even on topic, but the text will be difficult to read. Keep to a subtle backdrop for the information. Don't add pictures for the sake of decoration. Make sure there is a point to be made and that information is obvious to the viewer. Don't use sounds or animations unless they are to emphasize a point. Even then, it is risky as they can detract from the main focus of the presentation. Don't use acronyms unless all members of the audience are familiar with them. Don't include more than four or five items on a chart. Even though Excel charts can be made to show great detail, a slideshow is not the place for this information. Stick to important facts only. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Make a PowerPoint Presentation Understanding Microsoft PowerPoint and How to Use It Change Font Colors and Styles on PowerPoint Slides An Introduction to PowerPoint How to Copy a PowerPoint Design Template to Another Presentation How to Add Page Numbers in PowerPoint Tips for Solving Common PowerPoint Problems 5 Best Sites for Free Microsoft PowerPoint Backgrounds How to Apply Security in PowerPoint Presentations Using Multiple Design Themes in PowerPoint How to Hide and Unhide a Slide in PowerPoint 14 Free PowerPoint Game Templates for the Classroom How to Use Google Slide Animations and Transitions Using Design Themes in PowerPoint How to Put a Spreadsheet in Google Slides The 10 Most Common Presentation Mistakes Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies