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Maintaining a Custom Folder View for Outlook Folders

How to customize views for multiple folders in Outlook

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 19, 2020 Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint Outlook's Views automatically sort, quickly find, and rapidly rearrange messages in any folder according to your needs. Set up a custom view and apply it to multiple folders that share certain characteristics. And, when you want a different view, modify your custom view and apply it to these folders automatically. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Microsoft 365.

Create a Custom Folder View for a Number of Outlook Folders

To set up a custom folder view that can be applied to multiple Outlook folders: Select a folder and change the view. For example, set the sort order of messages, group mail by conversation threads, or change the font size in the message list. Go to the View tab and select Change View > Manage Views. In the Manage All Views dialog box, choose Current view settings, then select Copy. In the Copy View dialog box, enter a name for the new view, select All Mail and Post folders, then select OK. In the Advanced View Settings dialog box, make any changes to the view. When you're finished, select OK to close the Advanced View Settings dialog box. In the Manage All Views dialog box, select OK.

Apply a Custom View to Folders

To apply a custom view to a folder: Select the folder to which you want to apply the custom view. Go to the View tab. Select Change View and choose the custom view. The custom view settings are applied to the selected folder.

Modify Custom View Settings

If you want to change the look of the custom view you created, go to the View tab, select Change View > Manage Views. Then, highlight the custom view and select Modify. You can then change how conversations are grouped, columns that appear in the message list, conditional formatting, and more. After you change the custom view settings, all folders that use the custom view are updated automatically. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Change the Font Size of the Outlook Message List How to Save an Outlook Email as a PDF How to Hide Strikethrough Messages in Outlook How to Export Emails From Outlook How to View Mail Grouped by Conversation Thread in Outlook Forward Multiple Emails Individually in Outlook How to Turn Off the Outlook Reading Pane How to See the Total Inbox Message Count in Outlook How to Fix Outlook Search When It's Not Working How to Streamline Conversations in Outlook Sort Your Outlook Inbox by Email Account How to Purge Deleted Messages Automatically in Outlook How to Group Messages by Thread in Mac Mail Program How to Forward an Email as an Attachment in Outlook How to Purge Deleted Outlook Email How to Clear the Outlook Cache Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies