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Keep Your PowerPoint Presentation Fonts From Changing

Embed the fonts to prevent unexpected substitutions

By Wendy Russell Wendy Russell Writer Brock University Former Lifewire writer Wendy Russell is an experienced teacher specializing in live communications, graphics design, and PowerPoint software. lifewire's editorial guidelines Updated on February 22, 2020 Tweet Share Email Tweet Share Email MS Office Powerpoint Word Excel Outlook When you run a PowerPoint presentation on a computer that doesn't have the fonts used in the presentation, the computer substitutes what it decides is a similar font, often with unexpected and sometimes disastrous results. The good news is there is a quick fix for this: Embed the fonts in the presentation when you save it. Then the fonts are included in the presentation itself and don't have to be installed on other computers. Microsoft Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003; and PowerPoint for Microsoft 365.

Embedding Fonts in PowerPoint

The font embedding process is simple in all versions of PowerPoint. There are some limitations. Embedding only works with TrueType fonts. Postscript/Type 1 and OpenType fonts do not support embedding. Go to File and select Options. In the Options dialog box, select Save. At the bottom of the options list in the right panel, place a check next to Embed fonts in the file. Choose either Embed only the characters used in the presentation or Embed all characters. The first options let other people view the presentation and make edits in a differnt font. The second option permits viewing and editing, but it increases the file size. Select OK. Unless you have size restrictions, Embed all characters is the preferred option.

Embedding Fonts in PowerPoint 2007

Select the Office button. Select Save As. On the Tools menu in the Save As dialog box, select Save Options. Place a check next to Embed Fonts in File and make one of the following choices: Choose Embed only the characters used in the presentation if you want to reduce the file size. Choose Embed all characters if you plan to ask other people to edit the presentation and want the edits to be made in the same font as the original presentation file. You now have a working, embedded font in the presentation.

Embedding Fonts in PowerPoint 2003

Select File > Save As. From the Tools menu at the top of the Save As dialog box, choose Save Options and place a check next to Embed True Type Fonts. Leave the default option set to Embed all characters (best for editing by others) unless you have little room left on your computer. Embedding fonts in the presentation increases the file size. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Make a PowerPoint Presentation Tips for Solving Common PowerPoint Problems How to Copy a PowerPoint Design Template to Another Presentation How to Use Microsoft's Free PowerPoint Viewers How to Add Page Numbers in PowerPoint How to Save PowerPoint Presentations as PDF Files How to Add Fonts to Word Using Design Themes in PowerPoint How to Insert a Copyright Symbol or Emoji on a PowerPoint Slide How to Make an Image Background Transparent in PowerPoint PPTX File (What It Is and How to Open One) Should I Embed or Link Videos in Powerpoint? How to Fix a Red 'X' Picture on a PowerPoint Slide How to Use Speaker Notes in PowerPoint End Powerpoint Presentations With a Black Slide Show Your PowerPoint Presentation in Widescreen Format Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies