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How to Send a Message to a Distribution List in Outlook

Save time sending emails with an Outlook distribution list

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on August 9, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Create email. Select the To field and then the distribution list.Next, select Bcc > in the To text box, type your email address. Compose message > Send.
This article explains how to use a distribution list in Outlook to send the same email to a group of recipients. Instructions apply to Outlook 2019, 2016, 2013, 2010, and 2007 as well as Outlook for Microsoft 365.

How to Send a Message to a Distribution List

To send the same email to an entire distribution list in Outlook: Create a new email message in Outlook. Go to the Home tab and select New Email. You can also send a meeting request to a distribution list. Select New Items in the New group of the Home tab and choose Meeting. Select To. Lifewire Highlight the distribution list. Lifewire Select Bcc. Lifewire In the To text box, type your email address. To use a descriptive name in the To field, put the descriptive name in front of your email address and surround your address with < and >. Select OK. Compose the message. Lifewire Select Send to send the email to everyone on the distribution list. Because your email address is in the To field of the message, you will receive a copy. This does not indicate an error.

How to Send an Email Mailing List

Sharing a contact group or distribution list to a person or group of people using Outlook is simple and straightforward. Create a new email message in Outlook. Go to the Home tab and select New Email. Go back to the main Outlook window and select People or Contacts from the navigation pane. Resize the windows if necessary so you can see both the message and the inbox. Lifewire Drag the distribution list from Contacts into the open message body. Lifewire Enter the recipients to whom you want to send the list in the To field. Enter a subject and any other information in the message body. Select Send.

More Flexible List Messages

For more advanced list emails including email marketing with personalized messages, turn to a bulk email add-on for Outlook. Outlook's own merge to email function is another option. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Add Members to a Distribution List in Outlook Forward Multiple Emails Individually in Outlook How to Send Email to Undisclosed Recipients From Gmail How to Recall an Email in Outlook How to Forward an Email as an Attachment in Outlook How to Send a New Email With iPhone Mail App How to Send Email to Undisclosed Recipients in Outlook How to Create an Outlook Group of Contacts How to Insert a Link Into an Email With Outlook How to Add Your Outlook.com Email to Outlook for Windows How to Send Message to a Group in Windows Live Hotmail How to Send Email to Bcc Recipients in iPhone Mail Learn How to Properly Redirect an Email in Outlook How to Change the Email Sender Name in Microsoft Outlook How to Send Group Emails on Your iPhone or iPad How to Delete an Address From the Outlook Autocomplete List Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies