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How to Use the Address Book in Microsoft Word

Insert contact information into a document

By James Marshall James Marshall Writer James Marshall is a pro journalist who covers technology and computer troubleshooting. He is also skilled with Microsoft Word, Apple Pages, and other word processors. lifewire's editorial guidelines Updated on March 4, 2020 Tweet Share Email Tweet Share Email MS Office Word Excel Powerpoint Outlook

What to Know

Customize Quick Access Toolbar > More Commands > Choose commands from > Not in the Ribbon > Address Book > Add > OK.The Address Book icon now appears in the Quick Access Toolbar. In a Word document, place the cursor where you want the contact info.Then, select Insert Address, select the Address Book drop-down arrow, and choose the address book and contact name. This article explains how to insert contact information into a document from your address book in Microsoft Word. Instructions cover Word 2019-2010 and Word for Microsoft 365.

Add an Address Book Button to Quick Access Toolbar

Adding the Insert Address button to the Quick Access Toolbar (QAT) on the ribbon provides quick access to your Outlook contact information. Go to the Quick Access Toolbar and select the Customize Quick Access Toolbar drop-down arrow. Select More Commands. In the Word Options dialog box, select the Choose commands from the drop-down arrow and choose Commands Not in the Ribbon. In the list of commands, select Address Book. Select Add to move the Address Book command to the Quick Access Toolbar list. Select OK to add the Address Book button to the Quick Access Toolbar.

Insert a Contact From Your Address Book

The Address Book icon now appears in the Quick Access Toolbar. Use it to access your Microsoft Outlook address book. The button is called Insert Address in its tooltip. Place the cursor in the location where you want to insert the contact information. Select Insert Address.​ In the Select Name dialog box, select the Address Book drop-down arrow, then select the address book you want to use. Contact names from that book appear in the list. Choose a contact name. Select OK to insert the contact information in the document. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Use Text Boxes in Microsoft Word How to Use Microsoft Word How to Insert a Document in Word How to Insert a Table in Microsoft Word 2013 How to Make a Brochure in Microsoft Word How to Use Excel's AutoFormat Feature How to Insert a PDF Into Word How to Add and Remove a Border From a Word Document How to Insert a Page Break in Word Listing All the Macro Commands Available in Word How to Add Line Numbers to a MS Word Document How to Insert a Table in Microsoft Word How to Insert Source Code Into a Word Document How to Merge Two or More Microsoft Word Documents How to Make Word Read to You How to Open Your Outlook.com Address Book Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies