Zoho Mail Free Email Service: Pros and Cons GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Email, Messaging, & Video Calls > Email 285 285 people found this article helpful

Zoho Mail Free Email Service: Pros and Cons

Pros and cons of Zoho free email

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on April 22, 2021 Reviewed by Ryan Perian Reviewed by Ryan Perian Western Governors University Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions. lifewire's editorial guidelines Tweet Share Email Tweet Share Email

In This Article

Expand Jump to a Section Storage Space, POP, and IMAP Filters and Search Using Zoho Mail Highlights Zoho Mail is a solid email service that targets professionals. A free Zoho Mail account offers ample storage, POP and IMAP access, and some integration with instant messaging and online office suites. It could be even more helpful, however, in organizing email, identifying key messages and contacts, and sending standard replies. Lifewire What We Like Up to 1TB storage, with 5GB free on a personal account. POP and IMAP access. Labels and comprehensive search help organization. What We Don't Like Cannot use templates for canned replies. Lacks saved searches and self-learning folders. Limited spam filter. What's an office without mail? Not Zoho's suite of online apps, of course. Zoho Mail, like the editing, spreadsheet and presentation programs, is ambitious and capably standing in for a desktop application.

Ample Storage Space POP ​ and IMAP Access

You get ample storage with Zoho Mail – 5GB for personal accounts that's expandable to a full terabyte (for a fee) – and you can set up other email accounts inside Zoho Mail for sending and receiving mail. Zoho Mail also allows for both POP and IMAP access. What works via both POP and IMAP is accessing Zoho Mail: you can set it up in your favorite email program on your desktop or in your palm or have Zoho Mail forward new messages to any email address. A nice addition would be having it forward only certain messages using filters. Zoho Mail's rules, in general, are a tad limited in the actions they can take. With certain paid accounts, you can set up Zoho Mail via Exchange ActiveSync as well, which brings push email to mobile devices and seamless calendar as well as address book synchronization.

Filters and Search

The basic functions are there. Filters can delete or file mail based on various criteria, and they can assign labels, too. The labels, called Tags, come in colors with Zoho Mail, and with the swift, powerful search help organize and retrieve mail. Being able to save search criteria as folders would be helpful, as would be self-learning folders. The spam filter does learn, of course, and in my tests had to be taught a good deal of good mail. For composing new messages and replies, Zoho Mail offers message templates that function as text snippets which you can insert easily in your emails for oft-used phrases or entire mailings. You can manage and use multiple email signatures in a similar fashion. Zoho Mail does integrate email with its other applications and somewhat with Google Docs. For example, you can easily share documents and add leads to the customer relationship management app or note events, but the interaction is often sparse. Zoho Mail does not detect dates, and searching for a contact's mail requires copying and pasting their address. The integrated Zoho Chat can talk to many an instant messaging network.

Using Zoho Mail

Zoho Mail comes with handy keyboard shortcuts, and its interface on the web is application-like, sporting both a traditional and a wide-screen view. You can automate archiving to keep folders clean. In some places, feature, button, and menu count seems to have won over simplicity.

Highlights

Zoho Mail is a free email service with 5GB storage (and quotas for mail sent and received per day) for personal use. You can set up Zoho Mail to retrieve mail from POP accounts and send from its web interface using all your addresses. Zoho Mail itself can be accessed through email programs and services via both POP and IMAP. Certain paid Zoho Mail accounts offer Exchange ActiveSync for push email and synchronization as well. Folders and free-form labels let you organize mail. Rules offer some automation, and spam filter files junk out of the inbox. An out-of-office auto-responder can answer emails on your behalf. Flexible search options that let you combine many criteria find emails (and attached files) precisely. Zoho Mail includes Zoho Chat instant messaging and offers some integration with Zoho apps and Google Docs for attachments. Email conversations can be read in context with a tree view. Zoho Mail can automatically archive old mail. Templates let you save email text for later re-use, and an outbox can delay mail delivery for some time to allow for unsending. Business hosting plans let you use Zoho Mail with your own domains and email policies (for, e.g., quotas and access). Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire 10 Best Free Email Accounts for 2022 iCloud Mail Email Service Review The Top Free POP and IMAP Email Services How to Enable IMAP in Zoho Mail How to Get a Free Zoho Email Account KMail Review: Free Email Program The 5 Best Secure Email Services for 2022 What's So Great About Gmail? How to Use AOL Mail Through an Email Client What Is the Eudora 7.1 Email Program? How to Block or Filter Email in Zoho Mail How to Pick Folders to Push in iPhone Mail The 7 Best Shared Calendar Apps of 2022 The Best Email Apps for iPhone 2022 Gawab.com Review: Free Email Service Outlook.com vs. Gmail: Which Email Service is Best? Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies