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How to Edit a Received Email in Outlook

Change the subject line of a message you've received

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on July 7, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

To change subject line: Open email and select entire subject line. Type a replacement and select Save.To change body: Move > Actions > Edit Message and make your changes. Select Save. This article shows how to edit the subject line and body of an email received in Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, or Outlook 2010. This is useful when emails don't provide enough information to help you organize them.

How to Edit the Subject Line

Here's how to change the subject line of any message you receive in Outlook. Double-click the message you want to edit to open the message in a separate window. Place the cursor in the subject line and press Ctrl-A on your keyboard to select the entire subject line. Type the subject line you want to use. Select Save in the upper-left corner of the message window. Close the message window. The new subject line appears in the Reading Pane. The message shows the original conversation topic. You cannot edit a message's subject line from the Reading Pane.

How to Edit the Body

The Action menu makes it possible to make changes to the text in the body of an email message you have received. Start Outlook. Double-click the message you want to edit to open the message in a separate window. Select Actions in the Move group. Choose Edit Message. Make any desired changes to the content of the message. For instance, you might want to add keywords or names that you can search for later. Select Save in the upper-left corner of the message window. Close the message window. Search for emails with empty subject lines and add a subject to make these emails easier to find. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire Learn How to Properly Redirect an Email in Outlook How to Continue a Draft in Outlook Mail on the Web How to Forward an Email as an Attachment in Outlook How to Search for Emails With Empty Subject Lines in Outlook How to Recall an Email in Outlook How to Send a New Email With iPhone Mail App How to Save an Outlook Email as a PDF How to Save and Use Messages as Templates in Apple Mail How to Remove Paragraph Symbols in Outlook How to Resend an Email in Outlook How to Fix It When Attachments Aren't Showing in Outlook How to Send Email From a PHP Script How to Schedule a Google Meet How to Edit or Unsend a Message on iPhone Forward Multiple Emails Individually in Outlook How to Recover Mail From the Outlook Junk Mail Folder Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies