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Get Your Gmail in All Email Clients With Gmail Recent Mode

Make sure your Gmail messages make it to every email client you use

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on April 28, 2020 Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail Connecting your Gmail account to multiple email clients via a POP or IMAP server can cause conflicts that result in missing messages. Enabling Gmail recent mode ensures that all of your Gmail messages make it to all of your preferred email clients. Instructions in this article apply broadly to all email clients capable of connecting to Gmail.

What Is Gmail Recent Mode

Microsoft Outlook and iPhone Mail download messages from your Gmail account every 15 minutes. When you have both programs connected to Gmail, the two compete for new mail. Whichever checks first after a new email has arrived fetches it and hides it from all programs and devices that check the same Gmail account later. Recent mode offers a solution to this inconvenience. With recent mode enabled in your email program or mobile device, Gmail will send it the last 30 days' mail, even if it has already been downloaded elsewhere.

Get All Your Gmail in All Programs and Devices

To use Gmail's recent mode to fetch all mail even if you have already downloaded it elsewhere: The screenshot below are of Microsoft Outlook for Microsoft 365, but the steps apply to all email programs capable of connecting to Gmail via POP or IMAP. Launch your preferred email program or mobile application and open the account settings. Select your Gmail account on the Email tab. Precede your email address with recent: in the Account name field. For example, if your username was example.email@gmail.com, make it recent:example.email@gmail.com. Select Done. Repeat these steps for all of your email programs on all of your devices to make sure you get all of your Gmail messages.

Gmail Recent Mode Limitations

Recent mode works with Gmail accounts that have had messages downloaded (and thus, removed from the Google servers) through POP; however, the IMAP protocol keeps the messages on the server. If you use several devices, you may find it better to use IMAP instead of POP to avoid the problem of messages routing to different devices. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Email a Google Doc How to Recover Missing Emails in Gmail How to Stop Gmail Sent Mail From Appearing in Your iPhone Inbox How to Import Windows Mail or Outlook Emails Into Gmail How to Retrieve Archived Emails in Gmail What Are Gmail's SMTP Settings? How to Access Free Windows Mail in Gmail How to Search Everything (Including the Trash) in Gmail Here Are the IMAP Settings You Need to Set Up Gmail How to Access Gmail with Outlook Using IMAP How to Configure Gmail POP Settings How to Access Gmail in iPhone Mail How to Forward Windows Live Hotmail to Gmail How to Download Gmail Chat Logs via IMAP How to Back Up and Save Gmail Messages Offline How to Access Gmail With Thunderbird Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies