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How to Use OneNote as a Task Manager, Notepad, and Journal
Make a bullet journal in OneNote
By Melanie Uy Melanie Uy Writer Queens College Harvard University Extension School Former Lifewire writer Melanie Uy has 5+ years' experience writing about consumer-oriented technology and is an expert telecommuter. lifewire's editorial guidelines Updated on September 30, 2020 Reviewed by Christine Baker Reviewed by Christine Baker Christine Baker is a marketing consultant with experience working for a variety of clients. Her expertise includes social media, web development, and graphic design. lifewire's editorial guidelines Tweet Share Email Tweet Share Email In This Article
Expand Jump to a Section Bullet Journal Basics Step-by-Step: Create a OneNote Bullet Journal Bullet Journal Usage Tips Extra: Use a Windows Tablet With a Stylus There are many excellent mobile and desktop apps for tracking to-dos, taking notes, and setting goals. Still, many of us prefer pen and paper. What the pen and paper approach lacks is convenient tagging, reminders, and search capabilities of digital tools. Combine the bullet journal paper method of note-taking with the digital powers of OneNote to enjoy the best of both worlds. 9 Basic Tips and Tricks for Microsoft OneNote for Beginners Instructions in this article apply to OneNote for Microsoft 365, OneNote 2019, OneNote 2016, and OneNote for Windows 10. Bullet Journals
Bullter journals organize a paper notebook to capture and quickly find tasks, notes, events, and more so that you can stay structured and be more productive. OneNote is ideal for this note-taking method because it's the closest to looking and acting like a physical notebook. A few basics about the Bullet Journal system: On each page, you quickly jot down the information you're trying to capture, which is called rapid logging.Pages can include tasks, notes, and events.For tasks, create a page of the current month's events (for example, meetings or birthdays) and another page for the month's to-dos. After those pages, create a daily calendar, moving your tasks from the month list to the current date.Use a check box to denote a task, a bullet for a regular note, an exclamation mark to note a great idea, an eye symbol for research, and a star to mark an item as a priority.Bullet journals have an index page at the beginning of the notebook where you mark the page numbers for different topics. You don't need to create an index page in OneNote, as the program does the work for you. Create a OneNote Bullet Journal
Applying the bullet journal discipline to OneNote requires a bit of setup. Open OneNote. Go to the View tab. In the Page Setup group, select Paper Size. In the Paper Size pane that opens on the left, select the Size drop-down menu, and choose A4. Change the sizes in the Print Margins section if desired, then select Save current page as a template to make it the default paper size. Enter a name for the template, select Set as default template for new pages in the current section, then choose Save. Select to File > Print > Print Preview. Select Scale content to paper width and choose Close. After you set this template as the default for the section, create custom tags that match the shortcuts (or change the tags to whatever you prefer). Go to the Home tab. In the Tags group, select the More arrow next to the Tags box. Select Customize Tags at the bottom of the list. Choose the tag you want to change and select Modify Tag. Make any desired changes to the tag's display name, symbol, font color, or highlight color, and then select OK. Repeat for any other customizations you wish to make. Get the Most Out of Your Bullet Journal
With the template and the tags set up, you're ready to use OneNote as an electronic journal. Here are a few suggestions for making the most of this tool. Topics and Entries
Use short one-line entries with the recommended notation (the OneNote tags) to keep notes, events, and tasks effectively sorted. If you add general entries, don't use the date as a title because OneNote does that automatically. This technique works great in tandem with the Onetastic OneCalendar add-in so that you can check each day's notes with a minimum of clicks. However, if it's a specific topic, use the title space on the OneNote page. Labeling the page will help when you search for these entries. When it grows into a complex topic (for example, with many spreads or pages), consider creating a section with a different name. Page Numbers and Sorting
Page numbers are mostly irrelevant if you use OneNote because it's powerful search (Ctrl+E) does the sorting for you. You can organize your pages by dragging pages in any order you like. You could group pages in subpages to avoid creating sections for topics somewhere between simple (one-page) and complex (one-section) ones. Another useful feature is using OneNote's internal hyperlinks. Right-click any entry and copy the link to it. Then, right-click and link (or press Ctrl+K) anywhere else and paste it. Monthly Weekly and Daily Calendars
The best way to emulate a Bullet Journal monthly or daily calendar is to use the Onetastic OneCalendar tool. Combine it with the OneNote Tag Summary. To use the Tag Summary, go to the Home tab and, in the Tags group, select Find Tags. A Tags Summary pane appears. Migration or Irrelevant
At the beginning of each month, check last month's task entries, migrate tasks to the new month's page, and mark those tasks as Migrated. This step keeps the previous month's entries accounted for, so you know you didn't leave anything behind. If any task is not relevant anymore, tag it so. This way, when you recheck past entries, you realize that these entries will not reappear in the future because the entries lost meaning. To keep a sense of hierarchy, consider grouping sections into another OneNote notebook. Since OneNote searches through every open book, you won't lose track of entries in different notebooks. Keep the main one (usually the default Personal Notebook) as your regular entry journal. Go Further With OneNote
OneNote is a powerful tool. Pairing it with the Bullet Journal system is a smart way to organize your notes and schedule. One of the best parts of this system is combining OneNote with Outlook to get reminders for tasks and events. It's even better if you have a Windows tablet PC with a stylus as you can write in your OneNote notebook just like you would with a paper one—only with the advantages of search, tagging, syncing across devices, handwriting recognition, and similar benefits. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire OneNote Not Syncing? How to Get It Back Online The 10 Best To-Do List Apps of 2022 How to Sync OneNote to Your OneDrive Account 9 Basic Tips and Tricks for Microsoft OneNote for Beginners Use Microsoft OneNote to Stay Organized How to Print From OneNote for Windows 10 How to Use APA Format in Google Docs Task Manager (What It Is & How to Use It) How to Make a Brochure in Microsoft Word ONEPKG File (What It Is and How to Open One) Microsoft Publisher Tutorial for Beginners The 10 Best Note Taking Apps of 2021 How to Make Flashcards on Word Best Note-Taking Apps for iPad and iPad Pro in 2022 How to Make a Calendar In Excel How to Use Web Notes in Microsoft Edge Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies