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Removing Extra Breaks in Word Documents

Delete page breaks fast

By James Marshall James Marshall Writer James Marshall is a pro journalist who covers technology and computer troubleshooting. He is also skilled with Microsoft Word, Apple Pages, and other word processors. lifewire's editorial guidelines Updated on December 10, 2020 Reviewed by Ryan Perian Reviewed by Ryan Perian Western Governors University Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12+ years' experience working in the IT industry support and management positions. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Word Excel Powerpoint Outlook

What To Know

Press Ctrl+Shift+8 to show section breaks. Place the cursor left of the break, and press Delete. Press Ctrl+Shift+8 again to hide.For find & replace, press Ctrl+H. Put ^p^p in Find, and Replace With ^p. Press Replace or Replace All. This article explains how to remove remove extra breaks in Word documents using the find and replace tool or deleting them manually. Instructions in this article apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word for Mac.

Remove Line Breaks in Word Show Section Breaks

A quick way to find section breaks is to show these breaks in the document. Go to the Home tab and, in the Paragraph group, select Show/Hide. Or, press Ctrl+* (or Ctrl+Shift+8). In Word for Mac, go to the Home tab and select Show all nonprinting characters. All section breaks become visible in the document. Place the cursor to the left of break you want to remove, then press Delete. Select Show/Hide to hide the section breaks.

Remove Line Breaks in Word Using Find and Replace

Use the Find and Replace tool to delete extra breaks in a document. Go to the Home tab and, in the Editing group, select Replace. Or, press Ctrl+H to open the Find and Replace dialog box. In Word for Mac, use the Search box in the upper-right corner of the document. In the Find what text box, enter ^p^p (the letter p must be lower case). In Word for Mac, go to the Search box and enter ^p^p. In the Replace with text box, enter ^p. In Word for Mac, select the magnifying glass, then select Replace. In the Replace With text box, enter ^p. Select Replace All or Replace. Or, to view the breaks before deleting them, select Find Next. This replaces two paragraph breaks with one. You can specify other options, depending on the number of paragraph breaks between paragraphs. You can also replace a paragraph break with another character.

Remove Line Breaks in Word Containing HTML

If you copied the text from the internet, this might not work for you. That's because there are different types of breaks in HTML files. Press Ctrl+H. In Word for Mac, use the Search box in the upper-right corner of the document. In the Find and Replace dialog box, go to the Find what text box and enter ^l (the lowercase letter L). In Word for Mac, go to the Search box and enter ^l. In the Replace With text box, enter ^p. In Word for Mac, select the magnifying glass, and then select Replace. In the Replace With text box, enter ^p. Select Replace All or Replace. To view the breaks before deleting them, select Find Next. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Remove a Page Break in Word How to Add Line Numbers to a MS Word Document How to Fix Spacing in Word Can You Find and Replace Words in Google Docs? How to Insert a Page Break in Word How to Hyperlink in Word Documents How to Insert a Document in Word How to Insert a Page in Word The Best Windows Keyboard Shortcuts in 2022 How to Insert a PDF Into Word How to Use Microsoft Word How to Fix Page Numbers in Word How to Turn a PDF into a Word Document The 5 Best Hidden Word Shortcuts of 2022 How to Use Find and Replace in Word How to Make a Brochure in Microsoft Word Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies