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How to Set a Default Signature in Apple Mail

Use different email signatures for work and private accounts

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on January 28, 2021 Tweet Share Email Tweet Share Email Email Yahoo! Mail Gmail

What to Know

Select Mail > Preferences > Signatures. Highlight an account, tap + to create a new signature, and name the signature.Select Always match my default message font so the signature and message text match. Or select Format > Show Fonts to make changes.Select Format > Show Colors to change signature color. Select Edit > Add Link to add a link. Drag an image to the signature area to add it. This article explains how to set a default email signature in Apple Mail and use different signatures for different accounts. Instructions cover Mail for macOS 10.10 and later.

How to Set a Default Signature for an Account in Mac OS X Mail

To define the default signature for an email account in Mac OS X Mail, open the Mail application. Then: Select Mail > Preferences from the menu bar. The keyboard command is Command+, (comma). Go to the Signatures tab. Highlight the desired account in the left panel. Press the + button to create a new signature. Type a name that will help you recognize the signature, such as "Work," "Personal," "Gmail," or "Quote." Mail creates a default signature for you. Edit the signature's text in the area at the right of the window. Check the box next to Always match my default message font if you want the signature text to match the message text. Do not check this box if you want to change the font in your signature. To change the text, highlight it and select Format > Show Fonts in the menu bar. Make your selections in the Fonts screen. To change the color of all or part of your signature, highlight the text and select Format > Show Colors in the menu bar. Select a new color. To add a website link to your signature, type the main part of the URL, such as lifewire.com. Mail turns it into a live link. If you want to display the link's name instead of the URL, enter the name, such as Lifewire, highlight it, and select Edit > Add Link from the menu bar. Type the URL in the drop-down field and press OK. Add a small image to your signature by dragging it to the signature window. You can also drag entries in your Contacts app to the signature window, where they appear as vCards. Place a check in the box next to Place signature above quoted text. Close the Signatures preferences window to save the changes. Every message you send from the chosen account will include the default signature you've just created.

Apply a Signature on the Fly

If you don't use a default signature with an account, you can select any signature you've set up for an email on the fly. When you're writing a new message, opposite the From field on the right side of the screen is a Signature drop-down menu. After you finish typing your email, select the signature you want to use from the drop-down menu, and Mail adds it at the bottom of your message. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Set up Your Hotmail Signature in Outlook.com How to Insert a Link in an Email With Mac OS X Mail How to Use Text Formatting and Images in Apple Mail Signatures How to Add an Image to Your Gmail Signature How to Change the Email Signature in Outlook for iOS How to Set Up Email Signatures in Mail for Windows 10 How to Add Links to Signatures in Mac OS X Mail or macOS Mail Using Rich HTML in an Outlook.com Signature How to Insert an Image Into Your Outlook for Mac Signature How to Send a Web Page With the Mac's Email Program How to Set up an Email Signature in GoDaddy Webmail macOS Mail: How to Keep Emails on the Server How to Change Your Gmail Signature Add a Signature to Your Email in Apple Mail How to Turn Off Highlighted Messages in Apple Mail How to Group Messages by Thread in Mac Mail Program Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies