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How to Email Every Contact in Your Outlook Address Book

Send an email to all your contacts at once

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 3, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Start a new email, select To, then highlight all the contacts you want to message in the Select Names dialog box.Select Bcc to add those contacts to the Bcc field. Select OK. Add your email address to the To field.Compose your email and send it. This article explains how to send an email to every person in your Outlook address book. Instructions in this article apply to Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010, and Outlook for Microsoft 365.

How to Send One Email to All Your Outlook Contacts

Emailing everyone in your address book is as easy as adding all your contacts to the Bcc field. Go to the Home tab, and select New Email to start a new message. In the new message window, select To. In the Select Names dialog box, highlight the contacts you want to email. To select all contacts, select the first contact in the list, press and hold the Shift key, then select the last contact. To exclude a contact, press Ctrl, and select a contact. Select Bcc to add the addresses to the Bcc field. When emailing multiple people, take their privacy into consideration. Add their addresses to the Bcc text box to hide every address from every recipient. Select OK. In the new message window, place the cursor in the To text box and type your email address. Compose the email. Select Send.

Best Practices and Tips

Sending an email to many people at one time isn't a common occurrence. If you plan to do this more than once, it's faster to make a distribution list. That way, you can email one contact group that holds all of the other addresses within it. Another good practice when sending mass emails is to address the email to a contact called undisclosed recipients. Not only is this more professional than having the email appear to be from you, but it also reinforces the idea that recipients should not Reply All. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Send Email to Undisclosed Recipients From Gmail How to Add Members to a Distribution List in Outlook How to Email Undisclosed Recipients in iPhone Mail How to Delete an Address From the Outlook Autocomplete List How to Print Your Outlook Address Book How to Send a New Email With iPhone Mail App How to Send Email to Undisclosed Recipients in Outlook How to Import Outlook Contacts Into Apple Mail How to Forward an Email as an Attachment in Outlook How to Open Your Outlook.com Address Book How to Export Emails From Outlook How to Create an Outlook Group of Contacts How to Send Email to Bcc Recipients in iPhone Mail Emailing to a Distribution List in Outlook How to Send Message to a Group in Windows Live Hotmail How to Email Multiple Recipients Using Cc and Bcc Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies