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How to Change the Account Order in Outlook

Organize your accounts in order by name or by moving them

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on October 12, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Outlook 2010 and later: Collapse all accounts. Click and hold an account and drag it to a new position.Outlook 2007: File > Info > Account Settings > Manage Data Files > Data Files tab > select account > Settings > add number to the name. This article explains how to change the account order in Outlook 2010 and newer and in Outlook 2007.

How to Change Account Order in Outlook 2010 and Later

If you use Outlook to access multiple email accounts, you may prefer to see them in a different order from the one Outlook uses to display them. If you use the Unified Inbox in recent Outlook versions, you can receive mail sorted by email account. Beginning with Office 2010, ordering how your email accounts show up in Outlook is only a matter of using your mouse to drag and drop accounts in the order you want them to display. This process is much easier if you collapse the accounts ahead of time to make them easier to sort. Here's how that works: Open Outlook and collapse all the accounts so that only the account names are visible. To collapse accounts, select the arrow to the left of the account name. Click and hold the account you want to move and then drag the account up or down to a different position. Close and reopen Outlook. The email accounts are sorted in the order you set. You may find that the changes take effect immediately, without needing the close and re-open Outlook. To reorder the accounts again, drag an account name to move it to a different location.

Change Account Order in Outlook 2007

For Outlook 2007, the default order lists your default account first, followed by the others in alphabetic order. To reorder the email accounts, rename the accounts starting with a number. Then, the alphabetic sorting results in the accounts being displayed in your preferred order. Open the Outlook desktop app. Go to the File tab and select Info. Select Account Settings and choose Manage Profiles. In the Mail Setup dialog box, select Data Files. In the Account Settings window, select the Data Files tab. Choose the account you want to rename and select Settings. Place a number in front of the account name in the order you want the account to display. Select OK. Close the Account Settings dialog box. Close the Mail Setup dialog box. When you're done, Outlook lists the accounts in the main window in the order that you numbered the account names. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Export Emails From Outlook How to Set the Default Account in Outlook How to Add Your Outlook.com Email to Outlook for Windows How to Recall an Email in Outlook How to Save an Outlook Email as a PDF How to Purge Deleted Outlook Email How to Forward an Email as an Attachment in Outlook Learn How to Properly Redirect an Email in Outlook How to Change the Email Sender Name in Microsoft Outlook How to Access Yahoo Mail With Outlook How to Remove Paragraph Symbols in Outlook How to Access Archived Emails in Outlook How to Change the Default Font and Size in Outlook Archive Old Mail in Outlook and Keep the PST File Small Forward Multiple Emails Individually in Outlook How to Delete an Address From the Outlook Autocomplete List Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies