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How to Access Gmail in Outlook Using a POP Server
Learn how to send and receive Gmail emails from desktop Outlook
By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on February 19, 2021 Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail What to Know
Disable two-step verification and enable POP access for the Gmail account. In Outlook, go to File > Info > Account Settings > Email, select New, enter your Gmail address, then choose to set it up manually. In the Advanced Setup window, select POP from the list of options, enter your Gmail account password, then select Connect. This article explains how to set up Gmail in Outlook as a POP account. The instructions apply to Outlook 2019, 2016, 2013, 2010, and Outlook for Microsoft 365, including the Outlook mobile app. Add Gmail to Outlook Using a POP Server
You can set up Gmail as a POP account in Outlook, however, you'll have to disable two-step verification first, as the Outlook app won't ask for a verification code. Make sure you've enabled POP access for the Gmail account. Open the Outlook desktop app. Click File > Account Settings (in the Info section) and choose Account Settings from the drop-down menu. In the Account Settings window, go to the Email tab. Click New to add a new external email account for POP access. Type your Gmail address in the blank field. Under Advanced options, check the box next to Let me set up my account manually. Click Connect to continue. On the Advanced Setup window, select POP from the list of options. On the next screen, type your Gmail account password, then hit Connect. Outlook will connect to your Gmail account using your credentials. Once it's finished, you should see a new window with a success message. Click Done to finish, and you'll see the new Gmail account displayed in your list of Outlook email accounts. To test that your new Gmail POP account works, go to the Send/Receive menu in Outlook, and click Send/Receive All Folders. You should see a status window pop up that shows the send/receive syncing process. When it's finished, email messages from your Gmail account will appear in the Outlook inbox under that account. If your Gmail account has a lot of emails, the syncing process could take hours. Every sync session that takes place uploads a block of messages at a time, starting with the oldest ones and finishing with your most recent. Adding Gmail POP access in Outlook Mobile
You can also sync your Gmail account via POP in the Outlook mobile app which is available for Android and iOS. Once you have the Outlook app installed, add your Gmail account via POP as follows. Once you launch the Outlook app, it'll recognize any email accounts you've signed into on your smartphone. If you're using an Android device, the odds are good you're already signed into your Gmail account. When you select the Google account, the Outlook app will request permission to access it. You'll see another screen with your email accounts. Select your Gmail account from the list. Again, confirm permissions for the Outlook app to access your Gmail account. When you've finished, you'll see your Gmail account emails in the Gmail inbox inside the Outlook mobile app. If you ever want to add more Gmail accounts to your Outlook mobile app, tap the menu icon and select the gear settings icon. In the Settings screen, you can tap Add Account to add another Gmail account (or any other external email account that supports POP access). Then repeat the same process as when you set up the first Gmail account. Accessing Gmail via POP vs Gmail via IMAP
Having Gmail in Outlook as an IMAP account is useful, but complicated to set up. If you're looking for an alternative to cumbersome IMAP approach, consider adding Gmail as a POP account, which is an easier process. You can configure how you'd like Outlook to organize those incoming messages, without changing anything in your Gmail account. Using Gmail in Outlook as an IMAP account can be daunting, especially if your Gmail account has many labels or folders. Syncing those to an external email client with IMAP may lead to emails getting imported in random places in your client. You'll also need to deal with keeping several GB of data in sync. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Access Gmail with Outlook Using IMAP How to Export Emails From Outlook How to Access Gmail With Outlook —Tutorial How to Change the Email Signature in Outlook for iOS How to Access Gmail in iPhone Mail How to Configure Gmail POP Settings How to Use Gmail on a Mac How to Access Yahoo Mail With Outlook How to Access Free Windows Mail in Gmail Set up a Gmail Account Using the Mac's Mail Application Here Are the IMAP Settings You Need to Set Up Gmail How to Set the Default Account in Outlook How to Find Out Who (or What) Is Accessing Your Gmail How to Access Gmail With Thunderbird How to Access Gmail With Outlook for Mac How to Sync Gmail Contacts to an iPhone Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies