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How to Send Group Messages in Gmail

Make Gmail lists to easily email multiple people at once

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on March 12, 2021 Tweet Share Email Tweet Share Email

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Expand Jump to a Section Step-by-Step: Making a New Gmail Group Creating an Empty Group Adding Members to a Group Deleting Members From a Group Extra: Deleting a Group in Gmail If you use Gmail to send emails to the same groups of people over and over, don't type all of their email addresses. Instead, make a group contact so that all the email addresses are grouped together and emailed with ease.

How to Make a New Gmail Group

After you create the email group, instead of typing a single email address when writing mail, type the name of the group. Gmail will suggest the group. All you need to do is select the group to auto-populate the To field with all the email addresses from the group. Here's how to create a group using Labels. Open your Google contacts page. Select each contact you want in the group. Use the Most Contacted section to find all the people you normally email. Select Labels > Create Label. Enter a name for your Label, then select Save. Drag the highlighted contacts into the Label name. The new group will appear in the Labels section of the Folder pane, and the label will also appear next to the selected contacts.

How to Create an Empty Group

You can also build an empty group, enabling you to add the contacts later or quickly add new email addresses. In Google Contacts, select Create label. If you don't see Create Label, select the Labels down arrow to expand the Labels section. In the Create label dialog box, enter a name, then select Save. The group appears in the Labels section of the Folder pane. If you select the label, a message will appear stating, "No contacts with this label."

How to Add Members to a Group

You can add new contacts to any existing group from the Contacts page. Go to your Contacts list and select one or more contacts you want to add to an existing group. Drag the selected contact or contacts to the Label name of the group to which you want to add them. The new contacts are added to the group.

How to Delete Members From a Gmail Group

Removing members from a group does not remove them from your Gmail contacts. In the Labels section of your Contacts page, select the group name from which you want to remove members. If you don't see the group name, select the Labels down arrow to expand the section. Select More actions (three dots) next to the contact you want to remove from the group. Select Remove from label. The contact is removed from the group.

How to Delete a Group in Gmail

When you delete a label in Gmail, you have an option to delete the group while maintaining the contacts or to delete all the contacts in the group. In the Labels section of your Contacts page, select the group name you want to delete. If you don't see the group name, select the Labels down arrow to expand the section. Select the trash can icon that's located to the right of the label name. In the Delete this label dialog box, select Keep all contacts and delete this label to delete the group, but maintain all the names and contact information. Select Delete all contacts and delete this label to delete the group and delete all the names and contact information. Choosing this option permanently deletes the contact information of everyone in the group from your Google Contacts. Select Delete. An Undo option appears at the bottom of the page if you change your mind and want to save the list or the contacts. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Send Email to Undisclosed Recipients From Gmail How to Import Outlook Contacts Into Apple Mail How to Add Several Contacts to a Gmail Group at Once How to Send a Text Message to a Group How to Send Group Emails on Your iPhone or iPad How to Add an Email Address to Your Gmail Contacts How to Add Members to a Distribution List in Outlook How to Retrieve Deleted Phone Numbers on Android How to Open Your Outlook.com Address Book How to Start a Chat Session in Gmail How to Email Undisclosed Recipients in iPhone Mail How to Create a Mailing List in Outlook How to Save Contact Information From an iPhone Email How to Add an Image to a Contact in Gmail How to Delete an Address From the Outlook Autocomplete List How to Create a WhatsApp Group Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies