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How to Make Gmail Labels

Create custom email folders to group messages by category

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on March 16, 2021 Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail

What to Know

In the message window, select the Labels icon, then select Create New. Enter a name for your label, then select Create.To add a label to multiple messages, select the emails in the reading pane, and then select the Labels icon from the menu bar.To undo a label, select the Labels icon, then uncheck the label. Delete a label: Go to Settings > See all Settings > Labels and select Remove. This article explains how to add, search for, and remove labels for Gmail messages. Gmail labels act as category subfolders so you can keep your email messages organized.

Gmail Label Making Instructions

Gmail uses labels to organize mail. When you label an email in Gmail, you're telling Gmail to display the message in a specific folder-like section of your account. Making your own Gmail label is very easy. You can do so while filtering messages or via the label option in Gmail's settings. However, below, we'll look at making a new label in Gmail the easiest way: from the email itself. You can also label a message you're currently writing by selecting the menu button in the lower right-hand corner of the message. Access the Label submenu to see the current labels and the option to make a new one. Open a Gmail message and select the Labels icon. Select Create new. Enter a label name, then select Create. To put the label within another label for better organization, you can enable Nest label under and choose another label.

Assigning a Label to Multiple Emails

There are a few quick methods for labeling multiple emails at once.

Select the Messages

One method for labeling multiple emails at once is to select each one by putting a check in the box off to the left. Then, select Labels in the menu at the top of Gmail, and check the boxes next to each label those messages to have. Or, use Create new to assign a new label to the emails.

Search for the Emails

You can also use the Search function to pull up a list of messages you'd like to label. This is especially handy if you have a large number of emails that you want to collect under a specific label. How to Search Mail in Gmail With Search Operators For example, you might search subject:order so that you can gather online orders into your own Online Purchases label. Then, with all of those emails listed, you can use the Select button on the left side of the menu to highlight all of them. Applying one or more labels is as easy as going through the Labels button. If you have a very large number of messages, not all of them will appear in the displayed list. To highlight all of them, click Select all conversations that match this search, displayed below the menu and above the emails.

How to Undo a Gmail Label

Removing a label from an email is as simple as using the Label button to uncheck the label. Or, you can select the small x next to the label at the top of the email.

How to Delete a Gmail Label

It's good practice to delete unused and unneeded labels. Labels are a great organization tool, but having too many will clutter your left pane menu and can make Gmail run slowly. To delete Gmail labels, open the Labels settings via the Gmail menu (Settings > See all Settings > Labels), and then select remove next to the labels. Deleting a Gmail label won't delete the messages that were using it but it will delete the label itself, so you won't be able to assign emails that label unless you re-create it. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Select All Messages in Gmail How to Add an Image to Your Gmail Signature How to Send Email to Undisclosed Recipients From Gmail How to Recover Missing Emails in Gmail How to Retrieve Archived Emails in Gmail How to Add a Preview Pane to Gmail How to Organize & Categorize Messages in Gmail with Labels How to Delete Gmail Emails Faster on Android How to Use Gmail: Get Started With Your New Account How to Group Messages by Thread in Mac Mail Program How to Reduce Email Traffic and Make Gmail IMAP Faster How to Remove the Email Signature From Gmail How to Undo Actions in Gmail Set Up an Out-of-Office Vacation Response in Gmail How to Label Outgoing Emails While Composing Them in Gmail How to View the Source of a Message in Gmail Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies