How to Select Multiple Messages Quickly in Gmail GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Email, Messaging, & Video Calls > Email
How to Select Multiple Messages Quickly in Gmail
Use keyboard shortcuts in Gmail to manage your inbox more efficiently
By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on October 12, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email Email Gmail Yahoo! Mail What to Know
Select check box for first message in desired range. Hold Shift and select check box for last message in desired range. Release Shift.Select messages by criteria: Select triangle icon next to top check box. Options include: All, None, Read, Unread, Starred, Unstarred.Select messages by search filter: Enter a term in the search field, then choose Select all conversations that match this search. Gmail supports many keyboard shortcuts to help you quickly archive or delete multiple messages at once. By using the mouse and keyboard in unison, you can select and deselect consecutive messages even faster. Here's how to use keyboard shortcuts in the desktop or web version of Gmail on any browser. How to Select Multiple Messages in Gmail
To select a range of consecutive messages at once: Select the check box in front of the first message in the desired range. Hold the Shift key. Select the check box in front of the last message in the desired range. The messages in between are selected automatically. Release Shift. Click the check box in front of any non-adjacent messages to select them as well. You can select another range and remove individual messages from the selection by clicking their check boxes again. Whichever action you perform next will apply to all selected messages. Deselecting a range of messages in Gmail works exactly the same way as selecting them. How to Select Multiple Messages Based on Message Criteria
To select multiple emails in the current view based on specific criteria, click the downward-pointed triangle () beside the top check box in the Gmail message list toolbar to reveal a list of options. You can then select multiple messages based on criteria: All: Select all messages in the current view. You can also select all messages by clicking the top check box. Alternatively, use the keyboard shortcut *a. None: Deselect all messages. You can also click the top check box. It will be filled with a check mark () if all messages are currently selected, and with a minus sign (-) when some emails are checked. Alternatively, use the keyboard shortcut *n. Read: Select all emails marked read. Alternatively, use the keyboard shortcut *r. Unread: Select all new and unread messages. Alternatively, use the keyboard shortcut *u. Starred: Select emails marked with a star. Alternatively, use the keyboard shortcut *s. Unstarred: Select all messages not highlighted with a star. Alternatively, use the keyboard shortcut *t. How to Select Multiple Messages Based on Search Filters
Gmail supports dozens of search filters with options to include or exclude keywords, senders, attachments, message sizes, and date ranges. When you filter based on criteria and then select all the conversations on the page, a new option appears under the message list toolbar: Select all conversations that match this search. If you click the hyperlink, all messages in the search results (not just those on the current page) are selected. Once all messages are selected, unchecking any message on the current page also unselects all hidden emails. The new selection comprises all emails on the current page minus those you unchecked. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Select All Messages in Gmail How to Save All Attachments From Multiple Emails Fast in OS X Mail How to Select Multiple Messages in Mac Mail How to Forward Multiple Emails in Gmail How to Go to the Next or Previous Message in Gmail How to Retrieve Archived Emails in Gmail Hide the Preview Pane and Delete Mail Without Opening It How to Send a Message Quickly in Apple Mail How to Recover Missing Emails in Gmail How to Forward Outlook Mail to Another Email Address How to Create Rules in Gmail for (Almost) Anything How to Empty Your Gmail Inbox Quickly How to Send Email to Undisclosed Recipients From Gmail The 30 Best Gmail Keyboard Shortcuts for 2022 How to Mark Email Read in Gmail How to Group Messages by Thread in Mac Mail Program Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies