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How to Add Text to a PDF File

Add or edit text with MS Word or a PDF editor

By Luis E. Chavez Saenz Luis E. Chavez Saenz Writer New Jersey Institute of Technology Luis Chavez is a former Lifewire writer and a System Administrator with 5+ years' experience writing about technology for end users. lifewire's editorial guidelines Updated on June 3, 2021 Tweet Share Email Tweet Share Email Apps Best Apps Payment Services

What to Know

In File Explorer, right-click the PDF's name and choose Open with > Word. Edit the text, then select File > Save As > PDF > Save.Alternatively, upload the PDF file to an online editor and make the changes. This article explains how to make changes to a PDF by using Word for Microsoft 365, Word 2019, 2016, 2013, or 2010, or with a free PDF editor.

Add Text to a PDF File Using Microsoft Word

One way to change the text in a PDF file is to open it in MS Word. The format of the PDF might be affected when you open it in Word. Open File Explorer and browse to the PDF file you want to alter. Right-click the file's name and select Open with > Word. If you don't see Word as an option to open with, select Choose Another App > More Apps > Word. Word opens and a message appears explaining that the file's appearance may change. Select OK. Modify the text as needed. Select File > Save As. In the Save As dialog box, navigate to the folder where you want to save the PDF. From the Save as type drop-down box, select PDF. Select Save. You may be required to change the location or file name before the file can be saved. The new PDF file opens for you to review.

Add Text to a PDF File Using a Free Editor

You can also add or change the text in a PDF file with one of the available free PDF editors. Here, we demonstrate Sejda PDF Editor, which is compatible with Windows and macOS. Launch your favorite browser and navigate to Sejda's Online PDF Editor. Select Upload PDF file. Choose the PDF file you want to alter, then select Open. Make your changes and select Apply changes. The next screen gives you the option to download the file to your hard drive, Dropbox, OneDrive, or Google Drive; to share or print the file; to rename the file, or continue with the next task. Select the option you'd like to use and follow the instructions from there. Open the PDF file to verify that your changes have been applied. Learn more ways to write on a PDF Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire The 9 Best Free PDF Editors (October 2022) How to Save an Outlook Email as a PDF What Is a PDF File? (And How to Open One) How to Make a Brochure in Microsoft Word How to Insert a PDF Into Word How to Turn a PDF into a Word Document How to Add Hyperlinks to PDF Files How to Convert Excel Documents to the PDF Format How to Open Google Docs How to Save One Page of a PDF How to Add Pages to a PDF How to Print to PDF 10 Best PDF Splitter Tools & Methods How to Add Fonts to Word How to Edit a PDF on Chromebook How to Make a PowerPoint Presentation Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies