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How to Create an Email Signature in iOS Mail

Email signatures save time and add information automatically

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on August 30, 2021 Tweet Share Email Tweet Share Email iPhone & iOS Switching from Android

What to Know

Go to Settings > Mail > Signature. Choose a signature or create a new one. Tap BIU for Bold, Italics, and Underline formatting.To create a signature with advanced formatting, use the Pages app. Compose a signature, then copy and paste it into the Signature settings. If you send a lot of emails in a day, having a preset signature can save time. When you send an email from an account with a signature, the signature appears at the end of every email automatically. Learn how to set up a basic email signature with rich text formatting using iOS 10 or later.

Apply Basic Formatting in Your iOS Mail Signature

To add a basic signature—including boldface, italics, and underline formatting—to the text of your iOS Mail email signature: Open the Settings app on the Home screen. Scroll down and choose Mail. Select Signature at the bottom of the screen. Choose an existing signature or type a new one. Double-tap any word you want to format. Use the text highlighting handles to select more or fewer words or characters. Select BIU in the context menu that appears above the chosen word. If you don't see it, select the arrow at the end of the context menu to reveal more options.​ For bold text, select Bold. For italicized text, select Italics. For underlined text, select Underline. Repeat the process of selecting parts of the signature and formatting the text. Exit the screen to save the changes. The next time you write an email, your formatted signature appears at the end of it automatically.

Advanced Settings Create a More Elaborate Signature

If you want a signature with a little more flair—or at least some font choices—you need to go to a different iOS app: Pages. The Pages app is a free download from the App Store. Use its advanced formatting capabilities to add color, change the font size and type, and add links. Then, copy it to the Signature settings. Here's how: Open the Pages app and open a blank page. Type the content of the signature. Select a word or line of text and choose the Paintbrush icon at the top of the screen to display formatting options. Select a color, size, font, or one of the other available options. Select another word or line of text and repeat the formatting process. When you are finished formatting, copy the signature by pressing on it and choosing Select All, followed by Copy. Leave Pages and go to Settings > Mail > Signature. Paste the copied signature into the desired account field by tapping the area and selecting Paste.

Why Use Formatting in Your Signature

The text of your email signature may be as short as your name. However, it could also contain your title, contact information, company name, or a favorite quotation. In Settings, you can format the signature to contain bold, italics, and underlines—a sparse selection of rich text features. Using all of them in one signature may be a bit much, but the judicious application of rich text features can be beneficial. For signatures used in iOS Mail on iPhone, iPod touch, and iPad, adding that kind of formatting is easy. You can opt to use the same signature for all your email accounts or set up a different one for each account. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Add Rich Formatting to Text in iPhone Mail How to Set up an Email Signature in GoDaddy Webmail How to Use Text Formatting and Images in Apple Mail Signatures How to Set up Your Hotmail Signature in Outlook.com How to Change the Email Signature in Outlook for iOS How to Use Slack Strikethrough How to Change Your Gmail Signature How to Add an Image to Your Gmail Signature How to Insert a Link in an Email With Mac OS X Mail How to Remove the Email Signature From Gmail Using Rich HTML in an Outlook.com Signature The Best Windows Keyboard Shortcuts in 2022 How to Set Up Email Signatures in Mail for Windows 10 The 9 Best Free PDF Editors (October 2022) How to Add Your Yahoo Mail Signature How to Insert an Image Into Your Outlook for Mac Signature Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies