How to Save PowerPoint Presentations as PDF Files GA S REGULAR Menu Lifewire Tech for Humans Newsletter! Search Close GO Software & Apps > MS Office
How to Save PowerPoint Presentations as PDF Files
Generate a PowerPoint PDF for sharing or printing
By Wendy Russell Wendy Russell Writer Brock University Former Lifewire writer Wendy Russell is an experienced teacher specializing in live communications, graphics design, and PowerPoint software. lifewire's editorial guidelines Updated on November 12, 2021 Tweet Share Email Tweet Share Email MS Office Powerpoint Word Excel Outlook What to Know
PowerPoint 2013, 2016, and 2019, Microsoft 365, and PowerPoint for Mac: Select File > Save As > PDF.PowerPoint 2010: Choose File > Save & Send > Create PDF/XPS Document, choose a file name and destination, select Publish.Optimize PDFs from PowerPoint on PCs: Select File > Save As > Options. Saving your PowerPoint document as a PDF file is a quick way to produce a PowerPoint presentation that is ready for printing, reviewing, or emailing. The PDF retains all the formatting you apply, whether or not the recipient has those fonts, styles, or themes installed on their computer. Also, PDF files are a secure way to forward your presentation to someone because the files cannot be edited or modified. Save a PowerPoint Presentation as a PDF File
Saving your PowerPoint presentation as PDF file is as easy as accessing the standard Save As file menu. Follow these instructions to export your presentation as a PDF for easy sharing. This section applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac. Open the PowerPoint presentation. Select File. Select Save As. Select a location and name for the file. Select the File Format down arrow and choose PDF (*pdf). Selct Save to create your PDF. In PowerPoint for Mac, select Export. Create a PDF file of your PowerPoint presentation when you want to print the file or email it for review. Animations, transitions, and sounds are not activated in a PDF document. PDF files can only be edited with special additional software. Save a PowerPoint 2010 Presentation as a PDF File
If you're running Office 2010, the instructions for saving your PowerPoint as a PDF are slightly different. Follow these steps to get the job done: This section applies to PowerPoint 2010. Open the PowerPoint presentation. Select File. Select Save & Send. Select Create PDF/XPS Document. Select a location and name for the file. Select Publish to create your PDF. If you are using PowerPoint Online, select File > Download As > Download as PDF. Optimize Your PDF File on Creation PC
If you want to change the slides and other content that are contained in the PDF file, select Options from the Save As dialog box. This opens the Options dialog box where you can choose the range of slides to convert to PDF, as well as publishing options for notes, handouts, and outlines. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Make a PowerPoint Presentation How to Add Hyperlinks to PDF Files How to Convert Excel Documents to the PDF Format How to Electronically Sign a PDF What Is a PDF File? (And How to Open One) How to Add Page Numbers in PowerPoint How to Save an Outlook Email as a PDF How to Make a PDF Smaller How to Turn a PDF into a Word Document How to Print PowerPoint Slides With Notes How to Apply Security in PowerPoint Presentations How to Print PowerPoint Slides How to Convert ePUB to PDF Using Design Themes in PowerPoint PPTX File (What It Is and How to Open One) How to Use Speaker Notes in PowerPoint Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies