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How to Quote Original Messages in Email Replies

Help your email recipients follow a long thread

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on November 16, 2021 Tweet Share Email Tweet Share Email Email Yahoo! Mail Gmail

What to Know

The procedure for quoting original email messages in replies and forwards varies greatly between email services.Some services like iOS Mail allow users to highlight text and simply click Reply or Forward to quote that selection.Some services like Gmail automatically quote the entire email. You'll need to manually edit to quote specific lines from the message. Long email threads in which each response quotes the entirety of the previous or original message are difficult to follow. On the other hand, an email that refers to a previous message without a clue as to what it concerned wastes time as you try to remember the sender's original point. When you reply to an email message, you should quote from the message you received, but only as much as is necessary to establish the context.

How to Quote an Email in Your Reply

Depending on your email provider or app, you might be able to highlight the portion of the email you want to quote before you click or tap the Reply or Forward button. The reply email field opens with the highlighted quote already positioned in the body of the email. Just add your response and send it on its way. MacOS and iOS Mail work this way. No two email programs use the exact same reply procedure. Some email programs, including Yahoo Mail and Gmail, don't allow you to simply highlight a portion to quote in your reply. You have to quote the entire length of the text from the email and then manually delete the portions you don't want from your reply. In some cases, you can copy the portion of the email that you want to quote and select Paste as quote or similar, if your email program supports this feature (some do, some don't). In almost all cases, the quoted information is indented to make it easy to recognize. In some email programs, the quoted material appears in a different color.

How to Work With a Quote in Your Email

Email etiquette generally follows a certain order with regard to sections of a message. Begin your email with a salutation and an introductory comment. Next comes the quoted material. Your response to the quote then appears beneath it. If you're replying to more than one point, paste one portion of the quote on a line and then respond to that portion only on the following line. Next, paste another portion of the quoted email and respond to that portion on the following line. Repeat this pattern if you have more quotes and comments to make in your reply or forwarded message. This mimics the natural flow of conversation and makes following a thread easier for email recipients. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Quote Text From an Original Email When Replying in Yahoo Mail How to Streamline Conversations in Outlook How to Reply to an Email in Yahoo Mail How to Fix It When Outlook Spell Check Is Not Working How to Forward an Email as an Attachment in Outlook How to Send Email to Undisclosed Recipients From Gmail How to Indent Text or Decrease Quote Level in iPhone Mail How to Forward a Text Message to Email Learn How to Properly Redirect an Email in Outlook How to Get Alerts for New Replies in a Thread with iOS Mail 10 Best Free Email Accounts for 2022 How to Forward Windows Live Hotmail to Gmail How to Insert a Link Into an Email With Outlook How to Specify a Reply-To Address in Outlook.com How to Set up Your Hotmail Signature in Outlook.com How to Reply on Twitter Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies