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How to Move Emails to Folders with One Click in Outlook

Automate moving emails with Quick Steps

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on December 3, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Create a Quick Step: Go to the Home tab and, in the Quick Step group, select Create New > Choose an Action > Move to Folder.Select Choose Folder and pick a folder. Select Add Action > Choose an Action > Mark as read.Use the Quick Step: Select the messages or conversations you want to file. In the Quick Steps group, select the action you set up. This article explains how to set up and use a Quick Step to move emails to folders with one click in Outlook. This information applies to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, and Outlook 2013.

Create a Quick Step to Move Email Messages

The fastest way to move emails to folders in Outlook is to set up a one-click Quick Step. After you set up a Quick Step, you can move emails with a single click. Start Outlook. Go to the Home tab and, in the Quick Steps group, select Create New. The Edit Quick Step dialog box opens. Select the Choose an Action drop-down arrow and choose the Move to Folder option. Select the Choose folder dropdown arrow and select the desired folder. Select Add Action. Select the Choose an Action drop-down arrow and select Mark as read. Optionally, select the Shortcut key drop-down arrow and choose a keyboard shortcut. Select Finish.

Use the Quick Step

After you set up a Quick Step to move email messages to a specific folder, begin using it with a click of the mouse. Open or highlight the message, messages, conversation, or conversations you want to file. In the Quick Steps group, select the action you set up. For instance, if you created a quick step to move messages to a specific folder, choosing that action moves the email immediately. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Purge Deleted Outlook Email Create and Use Email Templates in Outlook How to Export Emails From Outlook How to Save an Outlook Email as a PDF How to Select All Messages in Gmail How to Streamline Conversations in Outlook How to Forward an Email as an Attachment in Outlook How to Recall an Email in Outlook Forward Multiple Emails Individually in Outlook How to Hide Strikethrough Messages in Outlook How to Move Email Messages in Outlook Filter One Sender's Mail to a Certain Folder in Outlook Learn How to Properly Redirect an Email in Outlook How to Move Hotmail Messages in Outlook.com How to Postpone an Email in Outlook for iOS How to Create New Folders to Organize Mail in Outlook Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies