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How to Have Outlook Highlight Mail Sent to You Only

Add color to email messages and make them easier to spot

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on December 5, 2021 Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

In Outlook, go to the View tab and, in the Current View group, select View Settings.Select Conditional Formatting > Add and enter a name.Choose a font, click OK to save the settings, select the rule, select Condition, and choose the only person on the To line. Messages that are sent to only you in Microsoft Outlook can be formatted in a unique way so that it's easy to glance at your email and know which emails you need to open. Instructions in this article apply to Outlook 2019, 2016, 2013, 2010; and Outlook for Microsoft 365.

Highlight Mail Sent to You Only in Outlook

Use Conditional Formatting to make specific messages stand out. Go to the View tab and, in the Current View group, select View Settings. Select Conditional Formatting. Select Add. In the Name text box, enter a name for the rule. For example, enter Highlight my messages. Select Font. Choose the desired formatting style for these messages. Choose a Font, Font style, Size, and Color. Select OK to save the settings. Select the rule you created, then select Condition. Select the Where I am checkbox and choose the only person on the To line. If you want to apply this formatting style to unread messages so that read messages look like other messages, go to the More Choices tab and select the Only items that are checkbox and select unread. Select OK to close each of the dialog boxes. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Hide Strikethrough Messages in Outlook How to Use the ISBLANK Function in Excel How to Print Your Outlook Address Book How to Forward an Email as an Attachment in Outlook How to Change the Font Size of the Outlook Message List How to Download Only the Headers for Large Messages in Outlook How to Add Members to a Distribution List in Outlook How to Change the Default Font and Size in Outlook How to Insert a Link Into an Email With Outlook How to Change the Way Unread Messages Look in Outlook Sort Your Outlook Inbox by Email Account How to Streamline Conversations in Outlook How to Purge Deleted Outlook Email Forward Multiple Emails Individually in Outlook How to View Mail Grouped by Conversation Thread in Outlook How to Forward Outlook Mail to Another Email Address Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies