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How to Create New Folders to Organize Mail in Outlook
Stay organized with Outlook folders, subfolders, and categories
By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on December 31, 2021 Reviewed by Jon Fisher Reviewed by Jon Fisher Wichita Technical Institute Jonathan Fisher is a CompTIA certified technologist with more than 6 years' experience writing for publications like TechNorms and Help Desk Geek. lifewire's editorial guidelines Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint What to Know
In Outlook: Right-click Inbox in the left pane and select New Folder. Type a name, and press Enter.On Outlook.com: Select New Folder at the bottom of your folder list in the left pane, type a name, and press Enter.To make categories in Outlook, Home > Categorize > All Categories; online, select a message, then Categorize > Manage categories. This article covers how to create and use folders, subfolders, and categories to organize your email in Outlook 2019, 2016, 2013, and 2010, as well as Outlook.com. How to Make an Outlook Mail Folder
To create a new folder in Outlook: In the left navigation pane of Outlook Mail, select your Inbox folder. Right-click and select New Folder. Type a name for the folder in the box that appears. Press Enter. To create a subfolder, select the folder you want it to be in and follow the above instructions. Use Categories to Color-Code Messages
To set up category preferences in Outlook, select Home > Categorize > All Categories. You'll have the option to add, delete, and rename categories, and to assign a shortcut key to categories. To do this in Outlook.com, select a message and select Categorize > Manage categories. In the Categories dialog, you can add or delete categories and indicate whether you want them to appear in the Favorites list. To apply a category color to an email: Open an email in the message list. Select Categorize in the Tags group of the Home tab. Choose the category you want to apply to the email. A color indicator appears next to the email in the message list and the header of the opened email. Alternatively: In the message list, right-click the email you want to categorize. Select Categorize in the menu that appears. Choose the category you want to apply to the email. A color indicator appears next to the mail in the message list and the header of the opened email. Does an email message fit into more than one category? Apply multiple color codes to that email message. Create a New Folder in Outlook com
To set up. a new folder: Select New folder. The New folder link is located at the bottom of your folder list. A blank text box appears at the end of the folders list. Type a name for the folder. Press Enter. Create a Subfolder in Outlook com
To create a new folder as a subfolder of an existing Outlook.com folder: Right-click on the folder under which you want to create the new subfolder. Be careful to choose items from the Folders list and not the Favorites list. Select Create new subfolder from the context menu that appears. A text box appears beneath the folder you right-clicked on. Type a name for the new folder. Press Enter to save the subfolder. The same steps work for creating deeper subfolders under any new subfolders. Simply repeat these four steps for each subfolder you want to create. You can also drag a folder in the list and drop it on top of a different folder to make it a subfolder. Using Folders and Categories
Drag individual messages from your Inbox or any other folder to the new folders you make to organize your email. You can also right-click a message, select Move, and choose a folder you want to move an email to. You can even set up rules in Outlook to filter emails from specific senders to a folder or apply a category so that you don't have to do it manually. FAQ How do I recall an email in Outlook? To recall an email in Outlook, go to Sent Items and open the email to recall. Go to Message > Actions > Other Actions and select Recall This Message. Choose to delete unread copies or delete unread copies and replace them with a new message. How do I change my signature in Outlook? To change your signature for all emails in the Outlook program, go to File > Options > Mail > Signatures. Under Choose default signature, choose a signature for New messages or Replies/forwards and select OK. For single emails, in a message, go to Message > Include > Signature and select which signature to use. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Move Hotmail Messages in Outlook.com How to Add Members to a Distribution List in Outlook How to Share a Folder of Google Drive Learn Where Mac OS X Mail Stores Your Emails How to Save an Outlook Email as a PDF Forward Multiple Emails Individually in Outlook How to Select All Messages in Gmail How to Move Email Messages in Outlook How to Set Up an Incoming Mail Filter in Windows Live Hotmail How to Continue a Draft in Outlook Mail on the Web How to Create Folders on an iPhone to Organize All Your Apps How to Open Your Outlook.com Address Book How to Hide Strikethrough Messages in Outlook How to Access Archived Emails in Outlook How to Purge Deleted Outlook Email How to Import Outlook Contacts Into Apple Mail Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies