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How to Import Outlook Contacts Into Apple Mail

Learn how to move Outlook contacts on a Mac

By Heinz Tschabitscher Heinz Tschabitscher Writer University of Vienna A former freelance contributor who has reviewed hundreds of email programs and services since 1997. lifewire's editorial guidelines Updated on July 2, 2022 Tweet Share Email Tweet Share Email MS Office Outlook Word Excel Powerpoint

What to Know

Open Outlook > select People > select contacts to transfer and drag to Outlook Contacts folder.Next, open Mac Contacts app > select and drag contacts from Outlook Contacts folder into Contacts app.If prompted for confirmation, select Add. The Contacts app will notify you of any duplicates. This article explains the two-phase process for importing your Outlook contacts to Apple Mail on a Mac. Instructions cover Outlook for Microsoft 365 for Mac, Outlook 2019 for Mac, Outlook 2016 for Mac, and the Mail and Contacts applications in macOS Sierra and later.

Export Outlook Contacts to a VCF File

To export your Outlook Contacts to a VCF file: On the Mac desktop, create a new folder titled Outlook Contacts. It isn't required, but it helps keep the transfer organized. Open Outlook and select People. Select the contacts that you want to export. Drag the contacts to the Outlook Contacts folder you made on the desktop. The contacts are stored in this folder in vCard format.

Import the Outlook vCard Files Into the Contacts App

To import your contacts into the macOS Contacts application: Open Contacts. Open the folder you created on the desktop labeled Outlook Contacts. Select all the contacts in the Outlook Contacts folder by pressing Command+A. With the left mouse button, drag the contacts from the folder into the macOS Contacts app. If prompted for confirmation for adding the new contacts, select Add. The newly imported contacts are in the macOS Contacts app.

Resolve Duplicate Contacts

If duplicate contacts are copied into the Contacts app, macOS notifies you of these duplicates. Here's how to handle duplicates: When prompted to import a duplicate contact, select either Review Duplicate, Cancel the copy, or Import. If you select Review Duplicate, you get the choice to either Keep Old, Keep New, Keep Both, or Update. Keep Old keeps the original contact in the Contacts app.Keep New copies the new contact over the original contact in the Contacts app.Keep Both makes a copy of the new contact with the same name.Update combines the original and new contact information. No matter which option you choose (besides Cancel), the new contact or the contact update is listed in the macOS Contacts app. To check that all the Contacts are available in Apple Mail, open the Mail app and open a new email message. In the To field, begin typing the name of one of the contacts you copied from Outlook to Contacts. The name and email address autopopulate from the Contacts application. Was this page helpful? Thanks for letting us know! Get the Latest Tech News Delivered Every Day Subscribe Tell us why! Other Not enough details Hard to understand Submit More from Lifewire How to Use macOS Contacts With Outlook How to Export Contacts From iPhone How to Add Members to a Distribution List in Outlook How to Export Your Outlook Contacts to a CSV File How to Create a vCard in Microsoft Outlook What Is a VFC File? How to Print Your Outlook Address Book How to Merge Contacts in Android Export Mac Mail Address Book Contacts to CSV File How to Create an Outlook Group of Contacts How to Delete Duplicate Contacts on iPhone How to Open Your Outlook.com Address Book How to Restore or Import a Mac OS X Mail Address Book How to Save Contact Information From an iPhone Email How to Delete an Address From the Outlook Autocomplete List How to Back Up Contacts to Google Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up Newsletter Sign Up By clicking “Accept All Cookies”, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. Cookies Settings Accept All Cookies